Administrative Assistant - Engineering Projects

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Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Administrative Assistant (Engineering Projects) Location: Sudbury, ON (Office-based) At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments.

Key Responsibilities

Provide day-to-day administrative support to Project Managers and engineering teams Attend internal and external meetings and take organized, accurate meeting notes, including action items and follow-ups Assist with project invoicing, including…

Requirements Summary

2–3 years of experience in an administrative or project support role within an engineering, consulting, construction, or technical professional services firm Strong understanding of how an engineering or project-based environment functions…

Technical Tools

excelms-officesapproject-management

About the Role

~1 min read

We are seeking a detail-oriented Administrative Assistant to support our engineering project teams in Sudbury. This role is ideal for someone who has prior experience working in an engineering, consulting, construction, or technical services firm and understands how project-based work operates.

You will work closely with Project Managers and technical teams, providing essential administrative and coordination support across the full project lifecycle — from proposals through invoicing and project close-out.

Responsibilities

~1 min read

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Provide day-to-day administrative support to Project Managers and engineering teams
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Attend internal and external meetings and take organized, accurate meeting notes, including action items and follow-ups
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Assist with project invoicing, including preparing invoices, tracking billable hours, and coordinating with finance
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Support the preparation, formatting, and submission of proposals, reports, and technical documents
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Maintain project documentation, filing systems, and version control
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Assist with scheduling meetings, coordinating calendars, and managing deadlines
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Communicate professionally with internal teams, clients, and external stakeholders
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Support general project administration throughout the project lifecycle

Requirements

~1 min read

Strong understanding of how an engineering or project-based environment functions

Experience supporting project managers or technical professionals

Proven ability to manage multiple priorities and deadlines simultaneously

Strong written and verbal communication skills in English

High attention to detail and strong organizational skills

Proficiency with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)

Requirements

~1 min read

Previous experience with invoicing, proposals, or project documentation in a consulting environment
Familiarity with engineering or technical terminology
Experience working with project management, accounting, or ERP systems (e.g., Deltek, Ajera, SAP — specify if applicable)
Diploma or certificate in Office Administration, Business Administration, or a related field

This job posting is for an existing position vacancy within our organization.

The salary range for this role is between $50K - $60K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.