Executive Assistant

• Coordinate company meeting calendars and invitations.
• Schedule meetings and manage executive calendars, as requested.
• Attend board, shareholder, and staff meetings to record minutes and track action items.
• Coordinate meeting agendas, speakers, and meeting materials.
• Organize strategic planning sessions and other company meetings.

• Track strategic planning initiatives, deadlines, and follow-up items.
• Maintain executive tracking tools and operational dashboards.
• Help coordinate implementation of company initiatives.
• Manage special projects that support company operations and leadership.
• Help keep operational priorities moving forward across multiple teams.

• Prepare weekly operations updates.
• Draft, edit, and proofread executive communications, policies, meeting summaries, and other business documents.
• Maintain operational documentation and ensure company resources remain current.
• Coordinate document reviews and updates.
• Facilitate clear, professional communication among executives, managers, and staff to ensure alignment and keep initiatives moving forward.

• Assist with confidential administrative responsibilities.
• Maintain organizational charts and other leadership resources.

• Research and evaluate AI and other technology solutions to improve operational efficiency.
• Evaluate business processes and recommend improvements.
• Stay informed on industry trends and best practices through research and professional development.

• 5+ years of executive support experience, preferably supporting senior executives or leadership teams.
• Bachelor's degree in Business Administration, Communications, Management, or a related field preferred, or an equivalent combination of education and relevant executive support experience.
• Exceptional organizational and project management skills, with the ability to manage multiple priorities and consistently follow through on commitments.
• Exceptional business writing, editing, and proofreading skills, with the ability to produce polished executive-level communications, policies, meeting summaries, and other business documents.
• Strong business acumen and an understanding of how organizations operate, with the ability to connect day-to-day responsibilities to broader company goals.
• Excellent judgment and discretion when handling confidential and sensitive information.
• The ability to anticipate needs, identify potential issues, and proactively develop solutions rather than simply responding to requests.
• Exceptional verbal communication and interpersonal skills, with the confidence and professionalism to build trust and communicate effectively with executives, managers, and staff at all levels of the organization.
• Strong follow-up and communication habits, ensuring commitments, action items, and important information are communicated clearly and consistently.
• A proactive, detail-oriented mindset with exceptional critical thinking and problem-solving skills.

At H&H, we believe our people are our greatest asset. We invest in our employees through professional development, mentorship, collaboration, and opportunities to make a meaningful impact. You'll work alongside an experienced and receptive leadership team that values initiative, continuous improvement, and new ideas.

We offer competitive compensation, an excellent benefits package, a collaborative work environment, and the opportunity to play an important role in helping our company continue to grow and succeed.