Personal Assistant

LuxembourgFull-Timemid

Administrative & OfficePersonal AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

We offer highly competitive salaries and a stake in our success with share options because we're building this together.

Technical Tools

Administrative & OfficePersonal AssistantAdministration & Office Support

Job Title: Personal Assistant

Location: Luxembourg

Experience: 2-3 years +

What about us?

Launched in 2023, INFINIT is a fast-growing fintech scale-up operating in multiple countries across Europe and Americas.

At INFINIT we are on a mission to reshape the future of SMEs with AI at the forefront. Our all-in-one operating system has banking at its core, and empowers small business owners and their teams to seamlessly manage and optimize every aspect of their business with AI agents.

By focussing on specific industries, INFINIT delivers tailored, high-value solutions, while building innovative AI products to further unlock significant growth opportunities for our customers. INFINIT operates globally, with ambitions to further expand its footprint to redefine the fintech landscape for SMEs worldwide.

Join us on the INFINIT journey as we revolutionise the SME economy and drive meaningful impact through innovation 🚀

The Role

As a Personal Assistant at INFINIT, you'll be the right hand to our CEO, managing both professional and personal matters with discretion and efficiency. You'll be a key operational person handling everything from CEO calendar management and travel logistics to ad-hoc office tasks and day-to-day operational support.

If you thrive in dynamic, fast-paced environments where your role is truly multifaceted, this is an excellent opportunity to make an immediate impact on our business.

Manage CEO calendar, meeting coordination, and scheduling with multiple stakeholders
Arrange travel logistics including flights, hotels, ground transportation, and itinerary planning
Handle correspondence, follow-ups, and priority management on behalf of the CEO
Provide support on both professional business matters and personal administrative tasks
Manage sensitive information with absolute discretion and integrity

Support general office operations, including vendor management, supplies, facilities coordination and other ad-hoc tasks
Coordinate internal events, meetings, and team gatherings
Handle ad-hoc projects and requests from leadership and departments
Maintain confidentiality around sensitive business and personal information

2-3 years of experience as a Personal Assistant, Executive Assistant, or similar support role
Proven ability to manage multiple priorities and adapt quickly to changing demands
Excellent organizational, communication, and interpersonal skills
High attention to detail and strong problem-solving ability
Absolute discretion and integrity when handling sensitive, confidential information
Proactive and autonomous mindset with entrepreneurial thinking
Comfort working in a fast-paced startup environment with flexible, evolving responsibilities
Proficiency with calendar management, travel booking, and productivity tools (Notion, Asana, Google Workspace, Microsoft 365, etc.)
Fluency in English; additional languages are a plus

Competitive Salary and Equity: We offer highly competitive salaries and a stake in our success with share options because we're building this together.

Diverse and Inclusive Team: Join a dynamic and international team in excess of 8 nationalities. You'll have the chance to work with experienced professionals from around the world, fostering a rich learning environment.

Inspiring Mission: We are dedicated to revolutionizing business financing and making a positive impact on the European economy. Your work at INFINIT will have a lasting effect on businesses and communities.

Health and Well-being: Your health matters to us. You will have access to top-quality Medical & Mental Health Insurance.

Quality Time Together: We foster a sense of community with annual gatherings and bi-weekly office team gatherings. You're more than welcome to join us for quality time.

Personal Time Off: Enjoy flexibility with your personal time off.

Flexibility and Ownership: We trust our team and we are goal-oriented. Enjoy the flexibility of hybrid working 3 days a week in our Luxembourg office and 2 days at home.