Facilities Coordinator

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  Coordinate daily facility operations, administrative activities, and logistical support to ensure smooth program execution and client satisfaction.

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  Manage scheduling, activity coordination, and stakeholder communication across multiple teams, vendors, and client contacts.

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  Support vendor management processes including onboarding, compliance tracking, documentation preparation, and service coordination.

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  Prepare and maintain daily, weekly, and program-level reports for internal leadership, clients, and operational stakeholders.

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  Participate in cross-functional meetings by documenting meeting notes, tracking action items, escalating risks, and maintaining process documentation and playbooks.

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  Utilize Microsoft Office applications, particularly Excel, to support reporting, data tracking, scheduling, and operational analysis.

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  Work rotating shifts, including potential early morning and weekend hours, while adapting to changing operational priorities and deadlines.

• 2–4 years of experience in facilities coordination, project coordination, operations support, or a related field.

• Advanced proficiency in Microsoft Office Suite, particularly Excel, with experience managing large data sets and reporting functions.

• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.

• Excellent verbal and written communication skills with experience interacting with clients, vendors, and cross-functional teams.

• Demonstrated customer service experience with the ability to manage stakeholder expectations professionally and effectively.

• Ability to work independently with minimal supervision in a fast-paced and evolving environment.

• Flexibility to work rotating schedules, including early morning shifts and potential weekend coverage.

• Experience using facility management systems, QR coding applications, or platforms such as Sitefotos.

• Familiarity with vendor compliance processes and supplier onboarding procedures.

• Experience supporting facility operations within large corporate, logistics, or industrial environments.

• Understanding of process improvement methodologies and operational efficiency practices.

• Strong problem-solving and conflict resolution capabilities in high-volume operational settings.

• Ability to support project coordination activities including scheduling, documentation tracking, and meeting facilitation.

• Demonstrated ability to build collaborative working relationships with diverse stakeholder groups.

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.