Facilities Coordinator

What this job involves: We are seeking a proactive and detail-oriented Facility Coordinator to support the daily operations of assigned facilities through a combination of technical maintenance, vendor coordination, and administrative support. In this role, you will help ensure safe, efficient, and well-maintained work environments while delivering a high level of client service. The Facility Coordinator plays an important role in supporting operational excellence, workplace functionality, and overall occupant experience across multiple sites.

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  Execute work orders, preventative maintenance tasks, and service requests while minimizing disruption to building occupants

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  Conduct routine facility inspections to identify maintenance needs, cleanliness concerns, and potential safety issues

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  Perform minor repairs and adjustments to office furniture, fixtures, and workplace equipment

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  Coordinate vendor and contractor activities, monitor project progress, and ensure timely completion of work

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  Maintain accurate maintenance records and update work activity within computerized maintenance management systems (CMMS)

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  Support workplace operations including employee onboarding/offboarding activities, seating coordination, and office moves

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  Assist with procurement activities, office supply replenishment, event setup/breakdown, and general administrative support

• 1–2 years of experience in facilities maintenance, workplace operations, or vendor coordination

• High school diploma or equivalent

• U.S. Citizenship and a valid driver’s license

• Ability to travel between multiple sites within a 10-mile radius

• Working knowledge of hand and power tools along with basic computer proficiency

• Strong organizational, communication, and problem-solving skills

• Ability to work independently and manage multiple priorities with minimal supervision

• Experience using CMMS (Computerized Maintenance Management Systems)

• Familiarity with preventative maintenance programs and procedures

• Previous experience supporting commercial facilities or property management environments

• Experience coordinating third-party vendors and service providers

• Basic understanding of workplace safety standards and building operations

• Ability to support budget tracking and maintenance documentation

• Experience assisting with conference room setups, events, or workplace services operations

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!