Reception / Facilities Coordinator

• Provide high standards of front desk service, telephone and email communication.

• Responding to inquiries and resolving issues promptly

• Attend to employee inquiries and concerns regarding facility issues.

• Ensure all requests are timely met.

• Ensure the reception area, common spaces and meeting rooms are tidy and hazard free.

• Build relationships and be the JLL go-to person for stakeholders, associates, landlord and client.

• Ensure Client & stakeholders satisfaction through excellent facilities management as well as plan & support workplace engagement activities.

• Provide event & meeting room setup and catering requests support.

• Manage stationery & pantry supplies.

• Daily mailbox check. Liaise courier service.

• Create Work Orders (Corrigo platform). Ensure all Work Orders are sent out, closed and verified within SLA time frame.

• Complete monthly site inspection & vendor meeting (one per month) as assigned in Corrigo.

• Generate Monthly Operations Report.

• Manage Finance, PPM (52 weeks) and Operation trackers: ensure details are accurately updated and current.

• Ensure all EHS documents and vendors’ relevant documents are valid and facilitate the submission of vendors’ Permit to Work for client & landlord’s approvals.

• Ensure vendors are compliant with JLL & client procurement processes and regulations as well as agreed contract.

• Ensure all contracts are monitored for validity and followed up accordingly.

• Procurement of ad hoc services or items when required.

• Work closely with JLL regional finance team on monthly accruals and budget management.

• Maintain a safe and secure workplace according to stipulated HSSE guidelines. Attend monthly EHS catchup meetings.

• Ensure escalation procedures and incident reporting procedures are implemented and maintained.

• Support client audits with accurate JLL facilities related documentation.

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For additional details please see our career site pages for each country.