Administrative Assistant II - 530843

Pay Grade/Pay Range:  Minimum: $18.46 - Midpoint: $22.16 (Hourly N4)

Department/Organization: 223101 - Dean's Office-Nursing

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Provides administrative and operational support to the Capstone College of Nursing Vice Dean's office. Supports Division Chairs by coordinating communications, managing information flow, and facilitating planning and reporting activities. Coordinates calendars, meeting invitations, and leave requests for Division leadership and faculty.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Proficiency in Concur, Banner, and other systems such as BuyBama, PaymentWorks, and contract management. Excellent verbal and written communication skills.

Preferred Qualifications: Experience with Concur and P-Card procedures.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Advertised: 12 Oct 2026 Central Daylight Time
Applications close: 15 Oct 2026 Central Daylight Time

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