Administrative Assistant, Legal

Job Summary:

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant, Legal, to provide support to the Head of Business, Legal Affairs, Strategy and Operations. This is an important role for someone who wants to learn at a fast-paced, international music-based company that’s rapidly growing its film & TV business.  

The ideal candidate is a proactive professional with strong communication skills and the ability to manage multiple high priorities simultaneously with accuracy to make sure nothing falls through the cracks.  

Legal experience is not required—we are looking for someone with strong skin, strong professional experience, and strong interpersonal skills.  An interest in music, movies, television, and the entertainment industry is a plus.  A love of spreadsheets is a plus-plus.

• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations.

• Maintain well-organized electronic files, records, and documents.

• Prepare, format, proofread, edit, and organize correspondence, agreements, reports, and other documents.

• Manage calendars, meetings, appointments, and deadlines.

• Track important dates, deliverables, follow-ups, and outstanding items.

• Coordinate meetings, conference calls, zooms and other internal and external communications.

• Assist with document management, including scanning, filing, copying, naming, and organizing documents.

• Enter, update, and maintain information in databases, spreadsheets, and other systems.

• Communicate professionally with colleagues, vendors, and outside parties.

• Monitor incoming and outgoing correspondence and ensure timely follow-up.

• Help coordinate signatures, approvals, and other administrative processes.

• Handle confidential and sensitive information with professionalism and discretion.

• Assist with expense reports, invoices, time records, and other administrative matters as needed.

• Anticipate needs and proactively address issues before they become problems.

• Perform general administrative and office support duties as needed.

• Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role.

• Exceptional organizational skills and attention to detail

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPoint

• Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets

• Strong file-management skills, including maintaining organized digital folders and consistent file naming

• Ability to use spreadsheets for basic data entry, tracking, and organization

• Comfortable learning and working with databases, document-management systems, cloud-based software, and other business applications

• Strong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlines 

• Strong follow-through and accountability

• Ability to learn new software, systems, procedures, and terminology quickly

• Experience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus

• Experience working in a law firm, entertainment company, production company, music business, agency, management company, or other creative-industry environment 

• Familiarity with legal documents, contracts, or basic legal terminology 

• Experience working with confidential or sensitive information

• Experience managing multiple calendars, projects, or competing deadlines