Administrative Assistant

Salary Information

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. \r\n**A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and the Montgomery Personnel Board Rules & Regulations** \r\n

Nature of Work

This position is an advanced-level clerical\r\nposition where employees are responsible for performing a wide range of general\r\nand specialized clerical procedures. The Administrative Assistant position is\r\ndistinguished from lower-level clerical positions by its focus on providing\r\ndirect and ongoing support to smaller department managers, cabinet members, or\r\nlarge division heads across various administrative functions. The position\r\nrequires a thorough understanding of office administration principles and the\r\nability to exercise sound judgment and effective decision-making. The work\r\nresponsibilities include managing payroll, preparing and controlling budgets,\r\npurchasing supplies and equipment, handling personnel actions, and performing\r\ngeneral administrative functions. The position also involves developing\r\ndepartmental reports and documentation, maintaining accurate record-keeping and\r\nfiling systems, and/or basic bookkeeping duties, such as accounts payable,\r\ndepartmental billing, and payment processing. The work performed in this\r\nposition is non-routine, often cyclical, and conducted under general\r\ninstructions from the supervisor.�The Administrative Assistants typically\r\nsupport supervisors, managers, or directors overseeing larger divisions or\r\nsmaller departments.\r\n

Minimum Qualifications

High School diploma or G.E.D. and three (3) years of responsible clerical/office administrative\r\nexperience which demonstrates full knowledge of office functions to include\r\nprocessing department documentation, record keeping, and assisting supervisors\r\nor managers with department functions.\r\nA\r\ntechnical certification in Office Administration or closely related area may\r\nsubstitute for one year of experience.\r\nAdvanced training in office administrative or closely related area is\r\npreferred at this level.\r\n\r\n\r\nNOTE: Three (3) years’ experience as an\r\nAdministrative Support Specialist will qualify for this position.�\r\n\r\n\r\nNOTE:\r\nQualifying education, training and experience that provide the requisite\r\nknowledge, skills and abilities to perform the job will be considered.\r\n\r\n

Kind of Examination

Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the�City of Montgomery Police Department. Applicants will be screened and qualified based upon education and experience as shown on the�application. For this reason, applicants are urged to fill in the application form completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection procedure will be administered to rank applicants on the register. Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.\r\n\r\n\r\n**To apply for this position, please click the following link**\r\nNew Personnel Online Employment Center\r\n

Additional Information

This position is open only to the�City of Montgomery Police Department�employees who have completed their probationary period and meet the minimum qualifications.\r\n