Executive Assistant, Corporate Planning Team - Irvine, CA

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Summary
The Executive Assistant is responsible for supporting executive leadership through business reporting, executive communications, meeting and travel coordination, and strategic information management. The role prepares executive-level reporting materials, coordinates leadership meetings and business activities, manages executive administrative processes, and supports organizational reporting and communication initiatives. Success in this role requires expertise in executive reporting, calendar and meeting coordination, business communications, presentation development, attention to detail, and stakeholder management.

Compensation

$58,000 - $64,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

 • Prepare and distribute weekly business reports for CEO review, ensuring timely and accurate communication of key business performance updates.
• Coordinate CEO and COO calendars, meetings, appointments, and business travel schedules to support executive priorities and organizational objectives.
• Compile, review, and prepare meeting materials, briefing documents, presentations, and supporting information for CEO and COO meetings.
• Draft, review, and distribute weekly CEO communication messages and executive announcements to internal stakeholders.
• Coordinate executive meeting logistics, agendas, presentation materials, and follow-up activities to ensure effective meeting execution.
• Process and reconcile CEO and COO corporate credit card expenses in accordance with company policies and reporting requirements.
• Prepare, review, and submit CEO and COO travel expense reports and related supporting documentation.
• Maintain executive records, reports, correspondence, and confidential business information in an organized and secure manner.
• Serve as a liaison between executive leadership, business units, AHQ, GHQ, and other stakeholders regarding reporting requests, communications, and scheduling matters.
• Support special projects, business analyses, and ad hoc assignments requested by the CEO, COO, or Corporate Executive Committee (CEC).

Other duties as assigned

Benefits of working at GLOVIS America Inc.

Medical Insurance
Vision Insurance
Dental Insurance
Health Care & Dependent Care Flexible Spending Accounts (FSA)
Basic Life and AD&D as well as Short-Term & Long-Term Disability
Paid Vacation, 14 Holidays, and Sick leave
Hospital and Critical Illness Insurance
Wellness Program and Gym Reimbursement*
401(k) with Generous Matching
Referral Bonuses*
Auto Allowance*
Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
Discretionary Bonuses*
Tuition Reimbursement*
All benefits pursuant to Company policy

Skills

Knowledge of executive administration, business reporting, and corporate communication practices.
Skill in preparing executive presentations, reports, meeting materials, and business correspondence.
Skill in Microsoft Excel, PowerPoint, Word, Outlook, and document management systems.
Ability to manage executive schedules, travel arrangements, and multiple competing priorities.
Ability to handle confidential information with discretion and professionalism.
Ability to communicate effectively with executive leadership and cross-functional stakeholders.
Ability to organize, coordinate, and prioritize tasks in a fast-paced corporate environment.
Knowledge of corporate planning and executive reporting processes.
Experience supporting senior executives in a multi-national or matrix organizational structure.