Nxscale5mo ago

Executive Assistant

PhilippinesRemoteFull Time (Work from Home)mid

Executive AssistantAdministrative & OfficeAdministration & Office Support

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Quick Summary

Key Responsibilities

Manage the founder’s calendar and inbox, coordinate travel, prepare meetings, take minutes, and ensure follow-ups are completed. Operating Cadence: Oversee founder routines, facilitate OKR check-ins,

Technical Tools

Executive AssistantAdministrative & OfficeAdministration & Office Support

nXscale provides flexible outsourcing solutions for startups and scaleups. We partner with global companies to help them build teams and scale operations.

Our client, a venture-backed AI startup in Sydney developing a mobile app in the pet space, is seeking an Executive Assistant to partner closely with the founder. This role combines traditional C-suite EA responsibilities with hands-on, tech-savvy operational support — helping the team move quickly, stay organized, and scale efficiently.

Executive Support: Manage the founder’s calendar and inbox, coordinate travel, prepare meetings, take minutes, and ensure follow-ups are completed.

Operating Cadence: Oversee founder routines, facilitate OKR check-ins, manage weekly executive agendas, and track actions across teams.

Project Coordination: Drive small cross-functional projects, track milestones, and help unblock project owners to ensure timely delivery.

Research & Reporting: Conduct research, analyze data, and summarize key insights for decision-making.

Administrative Support: Handle documentation, follow-ups, and general administrative tasks.

Ad Hoc Tasks: Take on varied responsibilities as needed, including tasks outside prior experience.

3–7+ years of experience as an EA supporting C-level leaders in startups/tech or a tech-savvy operator from a startup/scale-up ready to implement gold-standard EA routines.

Mastery of calendar/email management, meeting preparation, and executive prioritization.

Excellent written communication, including concise note-taking and document creation.

Strong project management skills: ability to create clear plans, assign owners, define critical paths, and provide status updates.

CRM experience.

Excellent written and spoken English, fast learner, strong attention to detail.

Basic Canva or design skills.

Basic video editing.

Genuine interest in pets and pet care.