Executive Assistant to the CEO

Via is on a mission to create public transportation systems that provide far greater access to jobs, healthcare, and education. Our platform serves as the technology backbone for modern transit networks, transforming antiquated and siloed public transportation systems into smart, data-driven, and efficient digital networks. With hundreds of agency partners around the world, Via is recognized as the leading transportation technology and service provider globally.

As Executive Assistant to the CEO, you’ll work at the heart of our leadership team and play a critical role in making sure Via runs smoothly at the highest levels. This is not a traditional administrative role - you’ll be a strategic partner and trusted operator, owning key workflows, ensuring airtight execution, and keeping things moving in a fast-paced environment. If you thrive on high ownership, thoughtful execution, and supporting bold leaders, we want to meet you.

• Serve as a right-hand partner to Via’s CEO, acting as an extension of their time, energy, and judgment
• Manage complex scheduling and calendar coordination across time zones with precision and thoughtfulness
• Prepare for high-stakes meetings: create agendas, materials, briefs, and follow-ups to ensure top-tier execution and communication
• Facilitate internal communications and support executive alignment across functions and teams
• Handle sensitive information with discretion and professionalism; maintain absolute confidentiality
• Coordinate travel logistics and day-to-day operations
• Partner with stakeholders across Via - from internal leaders to external partners - to support initiatives, troubleshoot blockers, and move projects forward
• Build and refine scalable administrative processes that keep our executive function running like a well-oiled machine

• A seasoned operator with 8+ years of experience in executive support, business operations, or a similar function; tech, startup, or fast-paced environments are a plus
• Unflappable under pressure: you stay calm, clear-headed, and focused when the stakes are high
• Curious, proactive, and solution-oriented: you’re always two steps ahead
• Highly organized and detail-oriented: nothing slips through the cracks on your watch
• An exceptional communicator with strong emotional intelligence and sound judgment
• A trusted partner and collaborative teammate who knows when to lead and when to follow