INSTITUTE EXECUTIVE ASSISTANT

Premier Physician Network FT / 80 hours per pay period General Summary/Responsibilities: The Institute Executive Assistant provides comprehensive administrative and organizational support to the leadership of the institute. This position plays a critical role in enabling the executive team to operate efficiently by managing complex calendars, facilitating communications, coordinating events, preparing documentation, and ensuring smooth day-to-day operations. The ideal candidate is professional, detail-oriented, and capable of handling confidential information with discretion. Essential Duties & Functions Essential Duties & Functions: • Manage executive calendars, schedule appointments, and coordinate internal and external meetings. • Organize travel arrangements, itineraries, and accommodations for executives and guests. • Prepare and proofread reports, presentations, correspondence, and meeting materials. • Serve as a liaison between executive leadership and institute staff, faculty, partners, and stakeholders. • Assist in the planning and execution of institute events, board meetings, and special projects. • Track deadlines, deliverables, and follow-ups for strategic initiatives and executive tasks. • Maintain organized filing systems (physical and digital) for institutional records and documents. • Process expense reports, invoices, and reimbursements in accordance with organizational policies. • Handle sensitive and confidential information with the highest level of discretion. • Provide general administrative support and contribute to a collaborative and efficient office environment. Other Duties & Functions: Other DUTIES AS assigned Qualifications Education Minimum Level of Education Required: High School completion / GED Additional requirements:  Preferred educational qualifications: Administrative secondary education preferred. Experience in health care secretarial work and familiarity with medical terminology are desirable. Experience Minimum Level of Experience Required: 5 - 7 years of job related experience Prior job title or occupational experience: N/A Prior specific functional responsibilities: N/A Preferred experience: N/A Other experience requirements: N/A Knowledge/Skills  Proficiency with Microsoft Office Suite and virtual meeting platforms.  Strong organizational and multitasking skills with exceptional attention to detail.  Excellent written and verbal communication skills.  Ability to work independently, prioritize tasks, and manage time effectively.  Professional demeanor and ability to interact with high-level stakeholders.  Discretion in handling confidential information and professional judgment in decision-making.