Administrative Assistant II

The AAII will provide comprehensive administrative and executive support to the VP(Global) and the Director, whose portfolio covers, amongst others, strategic planning, academic development, budget planning and allocation, faculty development, and other major strategic initiatives.

The appointee will be required to:

• Assume advanced administrative responsibilities which require in-depth understanding of policies and relevant principles.
• Maintain effective communication within and outside of the University.
• Facilitate the logistical planning and execution of executive meetings, committees, and strategic events, encompassing agenda development, meticulous documentation, and the management of subsequent follow-up initiatives.
• Perform any other duties as assigned by the VP(Global) and the Director.

• A good bachelor’s degree, preferably with a higher degree.
• At least 6 years’ relevant experience in administration in sizable organizations, including tertiary institutions. Prior experience supporting senior executives in a fast-paced and dynamic environment is preferred.
• Familiarity with academic administration and governance in a university setting.
• Excellent written and spoken skills in English, Chinese and Putonghua.
• Independent in handling non-routine business with initiative, effectiveness and strong commitment.
• Excellent conceptual, analytical, and problem-solving skills, along with strong computer literacy.
• Ability to effectively manage multiple tasks, prioritize competing demands, meet tight deadlines and uphold confidentiality.
• Effective in collaborating and communicating with individuals at all levels within the University and with external bodies.
• Ability to exercise independent judgment on policy and resolve issues of a complex nature.

Shortlisted candidates may be invited to attend a written test.

The University only accepts online applications for the above post. Applicants should apply online at the University’s careers site (https://jobs.hku.hk), and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until October 30, 2026, or until the post is filled, whichever is earlier.

The University is an equal opportunities employer and is committed to equality, ethics, inclusivity, diversity, and transparency.

Applications Open: Mar 25 2026 China Standard Time
Applications Close: Oct 30 2026 11:55 PM China Standard Time

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