Executive Assistant (Family Assistant) - 19216

Role:  Executive Assistant (Family Assistant)
Priority Location: South Africa
Working Hours: 8 AM - 5 PM EST (2 PM - 11 PM SAST) 
Type of contract: Full-time Contractor (Remote)
Salary: $1,200 - $1,400

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience.

About the Company:  ​​​​​​A busy family based on the U.S. East Coast is seeking a highly organized, proactive, and experienced Executive / Family Assistant to help manage both professional and household operations. This role is ideal for someone who thrives in fast-paced environments, can independently solve problems, and enjoys bringing structure and calm to busy schedules.

About the Role: You will serve as a trusted right hand to the family, helping coordinate calendars, household staff, children’s schedules, family logistics, and day-to-day administrative operations. The ideal candidate is detail-oriented, resourceful, discreet, and able to “hit the ground running” with minimal oversight.

• Manage personal and family calendars across multiple schedules
• Coordinate household operations and communicate with nannies, house staff, and vendors
• Organize children’s activities, appointments, transportation, and scheduling logistics
• Assist with invoicing, bill payments, and light administrative/financial coordination
• Handle appointment scheduling, reminders, and follow-ups
• Coordinate travel arrangements and family logistics as needed
• Help prioritize tasks and ensure smooth day-to-day operations
• Maintain confidentiality and professionalism across all communications
• Anticipate needs proactively and create systems to improve organization and efficiency

• 4+ years of experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Family Assistant
• Strong calendar management and organizational skills
• Experience supporting busy executives, high-net-worth individuals, or families preferred
• Comfortable coordinating household staff and managing multiple moving parts simultaneously
• Excellent written and verbal English communication skills
• Highly proactive with strong problem-solving abilities
• Able to work independently and take ownership of responsibilities
• Strong attention to detail and follow-through
• Experience with invoicing, expense tracking, or light finance/admin support is a plus
• Tech-savvy and comfortable using Google Workspace, calendars, spreadsheets, and communication tools