Medical Records Administrator

Spire Clare Park Hospital have an exciting new vacancy for an administrator to join our busy medical records department on a full-time permanent basis.

Our Medical Records team are primarily responsible for the preparation, tracking and accurate storage of all medical records for the hospital. Your tasks will include preparation of records prior to outpatient clinics, transportation to the relevant department and filing once complete. Due to the high number of appointments the hospital completes on a daily basis this is a busy, fast paced role that requires meticulous attention to detail and accuracy.

With over 35 years of service, Spire Clare Park Hospital provides a wide range of surgical, medical, outpatient and diagnostic imaging services to adults, children and young people across Surrey and Hampshire. Recently rated ‘Good’ by the CQC, the hospital offers specialties including cosmetic surgery, orthopaedics, ophthalmology, general surgery and women’s health. Facilities include three operating theatres (two laminar flow), 34 inpatient and day‑case beds, and a three‑bed enhanced recovery unit.

• →Taking primary responsibility for the accurate preparation, tracking and storage of all medical records for the hospital
• →Preparation of Medical Records for Outpatient, Pre Assessment and Admissions clinics
• →Preparation of files for storage and archiving 
• →To provide records or information on request
• →Filing, photocopying, dealing with telephone enquiries and sundries as required
• →Inputting of data as and when required
• →The effective transportation of medical records to the relevant department(s)
• →To file incoming reports/correspondence into patient records
• →Ensuring a meticulous attention to detail and accuracy, due to the high volume of appointments the hospital manages on a daily basis.
• →Operate strictly within Data Protection Act legislation and data protection policies

• Someone who is highly organised, accurate and works well to tight deadlines
• Previous experience of working in a medical records department along with knowledge of the health care industry would be would be highly regarded, however, full training will be provided
• Proficient in the use of a PC, including Microsoft, Outlook and Excel software
• Must be a good communicator 
• Working well as part of a team
• Must be comfortable with the physical element of this role
• Customer Service Experience

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Spire Healthcare is a leading independent healthcare group in the United Kingdom, running 38 hospitals and over 50 clinics across England, Wales and Scotland. It provides diagnostics, inpatient, day case and outpatient care, operates a network of private GPs and provides workplace health services to over 800 corporate clients. It also delivers a range of private and NHS mental health, musculoskeletal and dermatological services.

We have achieved our market leading position because of our Purpose, which is to 'make a positive difference to people's lives through outstanding personalised care'. Everyone at Spire is aligned to this purpose, which underpins a culture of respect, inclusion, passion and collaboration across our business, enabling us to achieve more than 98% of our hospitals being rated ‘Good’ or ‘Outstanding’ by the Regulators; these are sector leading standards.