Junior Executive Receptionist

United States·New Yorkentry

ReceptionistAdministration & Office Support

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Overview

Junior Executive Receptionist Typical working hours: Mondays to Fridays, 8:00 AM to 6:00 PM Support a High-Touch Executive Environment We are seeking a polished,

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ReceptionistAdministration & Office Support

Typical working hours: Mondays to Fridays, 8:00 AM to 6:00 PM

We are seeking a polished, hospitality-driven professional to join our team as a Junior Executive Receptionist. In this role, you will support reception and conference center operations while creating a seamless experience for executives, employees, guests, and business partners.

As the first point of contact for many visitors and internal stakeholders, you will manage guest arrivals, coordinate meeting logistics, support workplace hospitality, and maintain a professional front-of-house environment. This role is ideal for someone who thrives in a fast-paced corporate setting and enjoys balancing hospitality with administrative support.

This role serves as a key connection point between executives, guests, and workplace operations. Your professionalism, attention to detail, and service mindset help ensure smooth daily operations and create positive experiences for visitors and internal teams.

Responsibilities

~1 min read

Welcome executives, employees, visitors, and business partners with professionalism and hospitality
Register guests with building security and manage visitor processes
Serve as a point of contact for guest inquiries, directions, and special requests
Maintain a polished and professional reception experience

Coordinate conference room bookings and help resolve scheduling conflicts
Partner with Administrative Assistants and stakeholders to support meeting logistics
Prepare meeting spaces, ensuring rooms are organized, stocked, and guest-ready
Coordinate catering requests and support in-room hospitality services
Ensure AV equipment and conference room technology are functioning properly

Answer and route calls through the company’s main line professionally
Support reporting, documentation, and administrative projects as assigned
Coordinate with facilities, pantry, and cleaning teams to maintain workplace standards
Provide backup support and cross-functional coverage when needed

Anticipate guest needs and accommodate requests whenever possible
Maintain confidentiality and professionalism in all interactions
Contribute to a welcoming, organized, and high-service workplace environment

Strong customer service and hospitality mindset
Excellent communication and interpersonal skills
Strong organizational skills and attention to detail
Ability to multitask and prioritize effectively
Professional presence and polished demeanor
Ability to maintain composure in fast-paced environments
Sound judgment and ability to handle confidential information

Requirements

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Bachelor’s degree preferred
Minimum 3 years of professional experience in reception, hospitality, executive support, or client-facing environments preferred
Strong proficiency with Microsoft Office applications
Flexible schedule based on business needs
Dependable, punctual, and highly professional

Ability to stand or move throughout reception and conference areas during the workday
Ability to support meeting room setup and hospitality functions as needed
Comfortable working in a highly visible, guest-facing environment

If you enjoy supporting executives, creating exceptional first impressions, and working in a polished corporate environment, we’d love to hear from you.

Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

Use of Artificial Intelligence (AI):
No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

Vacancy Status:
This posting is for an existing vacancy.

Pay Range

$30—$30 USD

WHAT WE OFFER

Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
- Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

Applicants are prohibited from using real-time AI (Artificial Intelligence) tools, prompts, scripts, or real-time assistance (including but not limited to chatbots, AI-generated responses, or transcription-based tools) during any and all interviews over any forum or platform.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below: Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.