Administrative Assistant (Canada Summer Jobs)

Department: Youth Development & Education (YDE)
Reports To: Children Program Coordinator
Location: Scarborough, ON (Hybrid)
Duration: 6–16 Weeks (Full-Time)
Period: June – August 2026
Status: Canada Summer Jobs Contract

About Tropicana Community Services (TCS)

For more than 45 years, Tropicana Community Services (TCS) has been empowering youth, newcomers, seniors, and families throughout the Greater Toronto Area. As one of Canada’s leading Black-led and Black-serving (B3) organizations, TCS delivers a range of culturally responsive programs in counselling, childcare, education, employment, food security, youth development, and community well-being.

Our mission is to help individuals and families achieve their potential through programs that build confidence, promote self-sufficiency, and strengthen community connections.

Position Overview

Reporting to the Children Program Coordinator, the Administrative Assistant is responsible for ensuring efficient, high-quality execution of a range of programs, activities and administrative duties while maintaining the highest level of confidentiality. The successful candidate will provide all aspects of administrative support to Tropicana Summer Camp to ensure quality and accuracy of operations. 

Key Responsibilities

• Greet campers and parents; answer phone calls and inquiries 
• Assist in reporting and managing camp supplies and logistics 
• Maintain and update attendance sheets and registration forms  
• Prepare memos and take detailed meeting minutes
• Format, sort, print, scan, and file documents
• Assist with payment collecting and processing 
• Schedule meetings, events, activities, and information sessions 
• Track, document, and ensure all applicable paperwork and system updates are completed
• Provide administrative support to the camp management team and correspond with various parties

Skills and Qualifications

• Must meet Canada Summer Jobs eligibility (see below).
• Minimum pursuing post-secondary education (in Childcare, Community Services, or a related field).
• Strong verbal and written communication skills, especially over the phone and email.
• Comfortable initiating contact with new people.
• Excellent organizational, time management, and proficient with Microsoft Office (Word, Excel, Outlook).

• Negative Vulnerable Sector Check issued within one year of hire date
• Good organizational skills with the ability to multi-task, prioritize tasks, and meet deadlines

Canada Summer Jobs Eligibility Requirements

To be eligible, applicants must:

• Be between 15 and 30 years of age at the start of employment.
• Be a Canadian citizen, permanent resident, or person with refugee protection under the Immigration and Refugee Protection Act.
• Have a valid Social Insurance Number (SIN); and
• Be legally entitled to work in Canada.

Employment Details

• Start Date: June 2026
• End Date: August 2026 
• Hours: 35 hours per week (Monday to Friday)
• Compensation: $18.00 per hour 
• Work Model: Hybrid (in-person at Tropicana Centre, 1385 Huntingwood Drive, Scarborough + remote work)

Although we appreciate each application, only those candidates being considered for the position will be contacted. 

Tropicana Community Services commits to promoting inclusion, diversity, equity and access (IDEA) through its information and support, advocacy, programming, internal policies, and governance structures. Tropicana Community Services will aim to ensure that our staff reflect the experience, skills and diversity of the communities we serve and create an inclusive, barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact Human resources. All information received in relation to accommodation will be kept confidential.