Executive Assistant

We’re looking for a highly organized and proactive Executive Assistant to support the Executive Leadership Team. You’ll manage day-to-day operations for ~8 executives, including scheduling, travel, and expenses, while also providing backup support to the CEO’s office.

This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and can confidently manage multiple priorities with minimal oversight.

• →Manage complex calendars across multiple time zones
• →Coordinate internal and external meetings, ensuring alignment across stakeholders
• →Plan and execute domestic and international travel end-to-end
• →Prepare and track expense reports in partnership with Finance
• →Provide backup support for the CEO’s office during peak periods
• →Support executive meetings, off-sites, and team events
• →Draft professional communication (email, Slack) and handle sensitive information with discretion
• →Identify and improve processes to make executive support more efficient

• 5+ years of experience in executive or administrative support
• Experience supporting multiple senior stakeholders (ideally 4+ at once)
• Strong organizational skills and attention to detail
• Ability to prioritize and manage competing demands in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency with tools like Outlook and expense systems (e.g., Concur)
• A proactive mindset — you don’t wait to be asked

• Quickly build trust with executives and manage their day-to-day operations independently
• Anticipate conflicts and solve problems before they escalate
• Deliver high-quality, accurate work with minimal oversight
• Become a reliable, go-to partner for executive support