Administrative Assistant - Spend Management

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Do you have experience supporting senior executives in a fast-paced, highly matrixed environment? Are you known for staying agile as priorities shift, while maintaining structure, organization, and forward momentum? Are you someone who builds and improves processes, manages complex schedules, and applies strong critical thinking? Are you confident engaging with leaders across all levels of an organization? If so, this role may be a great fit.

• →Maintain confidentiality while handling sensitive information and communications.
• →Apply sound judgment in handling routine issues independently while escalating more complex matters as appropriate.
• →Manage calendars, schedules, and meeting coordination in collaboration with leaders, ensuring accuracy, alignment and proactive resolution of conflicts.
• →Coordinate meeting and event logistics, including travel, room setup, A/V, and catering.
• →Support meeting preparation by coordinating agendas, materials, and communications, and ensure timely follow-up on action items.
• →Prepare and revise documents, correspondence, and presentations.
• →Support team projects and initiatives by tracking progress, coordinating communications, and helping ensure alignment across stakeholders.
• →Organize and maintain shared databases and file systems (e.g., SharePoint, shared drives).
• →Serve as a point of contact across teams, addressing inquiries with professionalism, ensuring timely and accurate communication, and supporting daily operations.
• →Identify gaps in information or coordination and proactively seek clarification to ensure seamless execution of tasks and activities.
• →Process expense reports, invoices, and time tracking with accuracy and timeliness.
• →Provide onboarding support, including workspace setup and system orientation and coordination to ensure a smooth and welcoming experience.
• →Deliver on-site meeting support, including setup and attendee assistance.
• →Contribute to team culture and engagement initiatives that support a positive and collaborative work environment.

• Relevant degree preferred.
• 2 or more years of relevant experience required.
• Demonstrated ability to handle sensitive information with discretion.
• Strong collaboration skills and ability to build relationships with clients and teams.
• Strong organizational skills with ability to manage multiple priorities and anticipate needs in a dynamic environment.
• Excellent written and verbal communication abilities.
• High attention to detail and ability to anticipate needs.
• Proficiency in Microsoft Word, Excel, and PowerPoint required.
• Experience coordinating meetings and events preferred.
• Demonstrated willingness to learn new tools, systems, and processes, with a focus on building foundational administrative skills.
• Continuously seek opportunities to improve processes and enhance team efficiency.

Estimated Hiring Range:

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.