Office Administrator

Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work®, Woolpert embraces progress and innovation to create limitless opportunities for career growth.

We’re looking for an Office Administrator to support the day-to-day running of our Melbourne office and provide practical support to our team. This role would suit someone who is organised, proactive and comfortable, helping keep a busy studio running smoothly.

This is a part-time opportunity (4 days per week with the option to grow to 5 if required ), ideal for someone seeking balance while still wanting to be deeply involved in a dynamic, design-led environment.

• Managing the day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel arrangements.
• Keeping meeting rooms presentation-ready and ensuring the office and kitchen are stocked and running efficiently for everyday work and client meetings.
• Maintaining well-organised project files and supporting document management processes.
• Supporting administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Working closely with the Practice Manager to support architects and project managers and helping the studio operate smoothly.

• Experienced in a similar administrative or office support role.
• Highly organised, proactive and comfortable being the go-to support person in a busy office.
• Reliable, adaptable and positive in approach.
• Strong communication skills and excellent attention to detail.
• Confident using Microsoft Office, including Word, Excel and Outlook.
• Experience in an architectural or design studio is highly regarded, but not essential.
• Available to work four days a week.
• Looking for a long-term, meaningful role within a creative practice.

You’ll be part of a collaborative, welcoming, and creative team where your contribution genuinely matters. We offer a supportive studio culture, exposure to exciting architectural projects, and a competitive salary and benefits, pro-rated for part-time hours.

Woolpert is an equal-opportunity employer. Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.  You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement.

Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter

To all agencies: Please, no phone calls or emails to any employee of Woolpert or any of our subsidiaries about this requisition. All resumes submitted by search firms/employment agencies to any employee at Woolpert via email, the internet, or in any form and/or method will be deemed the sole property of Woolpert, unless such search firms/employment agencies were engaged by Woolpert's Talent Acquisition Team for this requisition and a valid agreement is in place. In the event a candidate who was submitted outside of Woolpert's applicant process is hired, no fee or payment of any kind will be paid.