Administrative Coordinator II - Pediatrics Academic Medicine

Washington University Medical Campusmid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Key Responsibilities

Anticipates and prepares materials needed by the Division Chief for conferences, meetings, appointments and telephone calls. Composes a variety of materials, including letters, memos,

Requirements Summary

High school diploma or equivalent high school certification or combination of education and/or experience.

Technical Tools

Administrative CoordinatorAdministration & Office Support

SAINT LOUIS, MO 63110

Provides administrative assistance to the Division Chief of Academic Pediatrics/Vice Chair of Outpatient Health as well as general office support for the Division of Academic Pediatrics.

This position's primary schedule is Monday - Friday, 8am - 4:30pm.

Responsibilities

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→Anticipates and prepares materials needed by the Division Chief for conferences, meetings, appointments and telephone calls.
→Composes a variety of materials, including letters, memos, confidential reports and correspondence with responsibility for format, arrangement of attachments, correct spelling and grammar.
→Manages calendar of Division Chief; schedules appointments and takes meeting minutes as needed.
→Coordinates on-site visits and interviews for faculty and division staff.
→Supports Clinical Manager with onboarding new faculty and staff.
→Assists with faculty appointments, tenure and promotion tracking, including organization of letters, packets, and letters of recommendation.
→Provides additional administrative support for division including quarterly meetings, any catering needs, faculty travel reimbursement, supplies management and ordering, and other needs as they arise.
→Assists with faculty call schedule.
→Manages division files to ensure documents remain updated and organized.
→Provides administrative assistance with two small grants.
→Ensures paperwork remains stocked and organized in clinic space.
→Other administrative duties as assigned.

Requirements

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High school diploma or equivalent high school certification or combination of education and/or experience.

No specific certification/professional license is required for this position.

No additional certification/professional licenses unless stated elsewhere in the job posting.

Relevant Experience (3 Years) No additional work experience unless stated elsewhere in the job posting.

Not Applicable Communication, Computer Literacy, Critical Thinking, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Organizing, Payroll Systems, Supervision, Workday Software, Working Independently

A driver's license is not required for this position.

About the Role

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WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

No additional education unless stated elsewhere in the job posting.

G08-H

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

What We Offer

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Personal

✓Up to 22 days of vacation, 10 recognized holidays, and sick time.

✓Competitive health insurance packages with priority appointments and lower copays/coinsurance.

✓Take advantage of our free Metro transit U-Pass for eligible employees.

✓WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

✓Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

✓We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

✓WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.