ABOUT YOU
We are looking for an Executive Assistant who takes pride in the craft of executive support and brings deep experience, sharp judgment, and genuine ownership to the role. The best candidate will be someone who thrives in a fast-paced, highly collaborative, and exceptionally dynamic environment and is excited to keep a high-performing leadership team operating at its best.
Strong organizational and communication skills are essential, along with a proven ability to manage complex calendars, multi-leg international travel, expense reporting, and high-stakes stakeholder communications — all with the utmost discretion and strict adherence to corporate policies. The ability to anticipate needs before they are voiced, protect executive time with conviction, and manage multiple priorities seamlessly will be key to your success in this role.
You also bring working fluency with AI tools and use them as a daily force multiplier — accelerating research, drafting, scheduling intelligence, and documentation, while applying human judgment to everything that reaches an executive.
If you're passionate about enabling leaders to operate at their best and love keeping a fast-moving organization running seamlessly, we would love to hear from you!
ABOUT US
Xsolla is a global commerce company with robust tools and services to help developers solve the inherent challenges of the video game industry. From indie to AAA, companies partner with Xsolla to help them fund, distribute, market, and monetize their games. Grounded in the belief in the future of video games, Xsolla is resolute in the mission to bring opportunities together, and continually make new resources available to creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped over 1,500+ game developers to reach more players and grow their businesses around the world. With more paths to profits and ways to win, developers have all the things needed to enjoy the game.
Perform a wide range of administrative and executive support functions, serving as the primary point of contact between the SVP, GSIP Department Leadership Team, and internal/external stakeholders.
Manage complex, multi-timezone calendars for the SVP and GSIP Department Leadership Team, anticipating needs and resolving conflicts proactively, leveraging AI tools to surface conflicts and prep context.
Plan and execute all domestic and international travel end-to-end, including flights, hotels, ground transportation, visa requirements, and detailed itineraries.
Build travel dossiers and briefing materials that prepare executives for every engagement, using AI to accelerate research and first drafts and applying your own judgment to finalize.
Prepare and organize meeting agendas, materials, and presentations; record and distribute meeting minutes as required, using AI to draft and you to refine.
Support the coordination of corporate events, board meetings, and strategic planning sessions.
Draft, edit, and proofread correspondence, reports, and other documents on behalf of leadership, using AI for first drafts and refining for tone, context, and discretion.
Interpret and communicate executive directives, decisions, and policies to internal stakeholders with clarity and discretion.
Manage and reconcile expense reports, invoice processing, and administrative budgets as assigned, in accordance with company policy.
Maintain knowledge of corporate policies and ensure adherence across all administrative processes.
Manage confidential information with the highest level of professionalism and discretion.
Anticipate executive needs, identify potential issues, and proactively propose solutions to improve workflow efficiency.
Identify administrative and operational friction points and recommend process improvements — including AI workflow improvements — to the Chief of Staff.
Operate and continuously refine the AI workflow tools that support daily executive briefings, meeting prep, action item tracking, and documentation.
Support ad hoc project coordination and special initiatives as directed by leadership.
Support team operations to ensure day-to-day efficiency and productivity.
Maintain shared resources including team calendars, contact databases, filing systems, and documentation repositories.
Bachelor's degree or equivalent work experience
5+ years as an Executive Assistant with demonstrated depth and longevity
Proven expertise in complex calendar management and multi-leg international travel coordination
Exceptional written and verbal communication skills, including ability to draft executive-level correspondence independently
Proficiency in Google Workspace, Slack, Zoom, MS Office Suite, CRM platforms (Salesforce), and expense management platforms
Daily working fluency with AI tools (Claude, ChatGPT, Gemini, or equivalent) integrated into your existing workflow — used for executive support tasks like meeting prep, drafting, research synthesis, and documentation
Ability to validate and refine AI-generated outputs before they reach an executive
High level of professionalism, discretion, and judgment with sensitive and confidential information
Ability to manage multiple priorities and stakeholders under tight deadlines
Experience supporting C-level or SVP-level executives in gaming, technology, or entertainment
Familiarity with Atlassian tools (Jira, Confluence)
Advanced proficiency with AI platforms including prompt engineering, workflow automation, and experience working in environments where AI handles recurring workload as a core operating model
Experience with international travel logistics including visa coordination across multiple regions
Exposure to policy administration or operations support in a fast-paced environment
Multilingual capabilities
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