Administrative Assistant

The Port of Seattle is unable to sponsor employment visas at this time.  

Salary offers will be made within the posted range. Placement within the range will be determined based on your similar work experience. The Port considers work experience to be similar if the scope and level of responsibility of your prior positions match the job being offered.

As an Administrative Assistant, you will perform moderately difficult to complex administrative support functions.

• You will provide administrative support functions requiring intermediate level use of Port software solutions, Microsoft Office Suite Product (such as SharePoint, Outlook, etc.) interpretation of established policies and procedures, and management of both internal and external resources. 
• You will provide general calendar management by scheduling meetings on behalf of the department and external stakeholders as needed. 
• You will support logistics for department-wide events including arranging catering services, tracking and coordinating staff travel, and assist with bi-weekly staff meetings.
• You will provide recommendations for department administrative processes and systems improvements.
• You will serve as the primary Corporate\Purchase Card (P-Card) user to purchase for both routine and non-routine items (e.g., training, conferences), ensure goods and services are received, coordinate returns, when necessary, reconcile receipts and invoices in a timely manner, and interact with vendors to resolve discrepancies. 
• You will serve as department’s time administrator for non-represented employees ensuring accurate and timely processing per Port guidelines, resolving timecard discrepancies, and verifying time entry with employees or supervisors as required.
• You will support/oversee the onboarding and offboarding of personnel per Port policies.

• Experienced – You have two (2) years of experience providing administrative support to department leader(s) or team(s), including calendaring, travel arrangements, purchasing, budget management, and/or onboarding of new employees.
• Desired – We hope you have experience providing administrative support for a public agency. 
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work.  At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Proficient – You have advanced knowledge of general office practices and procedures, along with intermediate knowledge of accounting principles and procedures. You are also familiar with conflict resolution and have a basic understanding of project management techniques.
• Efficient Communicator – You possess effective verbal, written, and active listening communication skills and can write concise, organized, and clear communications to internal and external customers. You also have customer service skills, exercising discretion, patience, and professionalism.
• Time-Management – You have strong time management and organizational skills including the ability to prioritize work and consistently meet deadlines.
• Critical-Thinker & Problem-Solver - You can analyze information, evaluate options, and develop solutions that support effective decision making and will solve problems of varying complexity.
• Technically Skilled – You possess intermediate knowledge of Microsoft Office Suite applications including the ability to create complex presentations, documents, and correspondence.

• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). 
• Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion, with the expectation of at least three (3) days in the office per week.
• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.
• Overtime Eligible – You are eligible for overtime pay in this role.

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “Collective Bargaining Agreement” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
• Holidays – More than ten days per year to celebrate with family and friends away from work.
• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here.

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic development and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity.