Executive Assistant

Mountain View · Mountain View · Mountain ViewFull-timemid

Executive AssistantAdministrative & OfficeAdministration & Office Support

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Overview

At ASAPP, our mission is simple: deliver the best AI-powered customer experience—faster than anyone else. To achieve that, we’re guided by principles that shape how we think, build, and execute.

Technical Tools

Executive AssistantAdministrative & OfficeAdministration & Office Support

At ASAPP, our mission is simple: deliver the best AI-powered customer experience—faster than anyone else. To achieve that, we’re guided by principles that shape how we think, build, and execute. We value customer obsession, purposeful speed, ownership, and a relentless focus on outcomes. We work in tight, skilled teams, prioritize clarity over complexity, and continuously evolve through curiosity, data, and craftsmanship.

We are a team of problem solvers who thrive in fast-paced environments, love collaborating with great talent, and approach every day like it’s Day 1. We're a globally diverse team with hubs in New York City, Mountain View, Latin America, and India—embracing both hybrid and remote work to bring the best minds together, wherever they are. If you're driven by continuous learning, rapid pivots, and the challenges of building in a high-growth startup, we’d love to talk. This is more than a job—it’s a journey.

We are currently in search of an Executive Assistant based in Mountain View to primarily support our CEO, as well as select members of the leadership team. This role will also help create and maintain a great day-to-day experience for our MV employees by providing operational support and contributing to an inclusive and safe workplace environment.

Own and proactively manage the CEO’s calendar, as well as calendars for select leadership team members, ensuring focus on top priorities and effective time allocation

Act as the primary gatekeeper for the CEO’s time by triaging and prioritizing incoming requests and communications, while coordinating needs for selected leaders.

Coordinate complex internal and external meetings across multiple stakeholders and time zones, including scheduling, agendas, and follow-ups.

Partner closely with the CEO on weekly planning, leadership meetings, offsites, and key company events, providing additional support to selected leadership members as needed.

Manage end-to-end travel logistics for the CEO and selected leaders (flights, accommodations, ground transportation, detailed itineraries) and quickly adapt to changes.

Prepare and submit accurate, timely expense reports via Ramp for the CEO and supported leaders.

Serve as a liaison between the CEO, selected leadership team members, employees, and external partners, maintaining clear and professional communication

Handle highly sensitive and confidential information with exceptional discretion and judgment

Demonstrate strong critical thinking and decision-making skills, with the ability to independently problem-solve, navigate ambiguity, and act resourcefully.

Maintain a high level of availability, responsiveness, and reliability in a fast-paced, dynamic environment.

Greet and assist customers, candidates, and visitors to the MV office

Maintain office security by following safety procedures and controlling access via answering incoming phone calls

Serve as the point of contact for vendors (e.g. janitorial, food/beverage, repairs) regarding daily office maintenance and events

Partner with People and IT teams to assist with new employee seating assignment and desk setup

Maintain mailroom and office supplies, and keep the office stocked with food, snacks and pantry supplies.

At least two years of experience as an Executive Assistant in a fast-paced environment, supporting a C-suite member

Heavy calendar, travel, and meeting planning experience

Proven ability to successfully balance and prioritize multiple tasks and projects simultaneously

Ability to anticipate the needs of leadership members before and during each workday

Excellent judgment while handling highly confidential information

Excellent written and verbal communication skills