GVRS Administrative Assistant, Grant Service Specialist II (NCS) - MONSE

Administrative & Operational Support

· Manage calendars, scheduling, and logistics for call-ins, custom notifications, case review meetings, and community events.

· Prepare meeting materials, agendas, briefing documents, and post-meeting summaries.

· Coordinate travel, procurement, and reimbursement requests in compliance with municipal policies.

· Maintain office supply inventory and vendor coordination.

· Maintain organized electronic and physical filing systems.

· Support onboarding logistics for new hires.

GVRS Event & Call-In Coordination

Support planning and execution of:

· Call-in meetings

· Custom notifications

· Interagency case review sessions

· Community partnership convenings

· Track attendance and maintain confidential documentation.

· Ensure participant materials and resource packets are prepared and distributed.

Data & Documentation Management

· Enter and maintain participant data in case management systems.

· Track referrals, service linkage, and engagement milestones.

· Assist in preparing monthly, quarterly, and annual performance reports.

· Support data requests from Mayor’s Office leadership and external evaluators.

· Maintain confidentiality and compliance with data-sharing agreements.

Cross-Agency Coordination

· Serve as liaison between:

· Law Enforcement Partners

· Community-based organizations

· Social service providers

· Prosecutor’s Office

· Mayor’s Office leadership

· Coordinate interdepartmental communications and follow-ups.

Fiscal & Procurement Support

· Process invoices, contracts, and purchase requests.

· Track program expenditures.

· Support grant documentation and compliance requirements.

Public & Community Interface

• Serve as first point of contact for visitors, stakeholders, and community partners.

• Maintain professional and confidentiality in handling sensitive information.

• Support coordination of community engagement events and press-related logistics (as assigned).

Community & Stakeholder Support

· Assist with stakeholder communications.

· Prepare outreach materials and informational documents.

· Support public safety briefings and community presentations.

Associate’s or Bachelor’s degree in Public Administration, Criminal Justice, Social Work, or related field (or equivalent experience). 2–4 years administrative experience in government, nonprofit, or public safety settings.Strong organizational and project management skills. Proficiency in Microsoft Office Suite and database systems. Strong written and verbal communication skills. Ability to manage multiple priorities and deadlines. Ability to handle confidential and sensitive information.

Experience in violence intervention, criminal justice reform, or public safety initiatives. Familiarity with GVI, focused deterrence, or place-based violence reduction strategies. Experience supporting executive-level leadership.

• Relationship-building and credibility
• Conflict resolution and mediation
• Trauma-informed engagement
• Cultural humility
• Professional boundaries and ethical practice
• Documentation and data literacy
• Accountability and reliability

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law. The initial financial disclosure must be submitted within 30 days of hire.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws.  Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.