Administrative Support Coordinator II

Are you an organized administrative professional who might enjoy coordinating complex processes and supporting the day-to-day operations of an academic department? San Diego State University’s Department of Anthropology is seeking an Administrative Support Coordinator II to provide comprehensive administrative coordination for academic personnel, curriculum and scheduling, financial activities, graduate program operations, and departmental business functions and events.

Working closely with the Department Chair, faculty, staff, students, the College of Arts and Letters, the Dean’s Office, and central university units, this position manages documentation, timelines, records, communications, and established administrative processes. The role requires sound judgment, discretion, attention to detail, interpersonal skills, and the ability to interpret and apply university and CSU policies while coordinating multiple priorities and deadlines.

The Administrative Support Coordinator II also serves as an important point of contact for the department’s graduate program, supporting prospective, incoming, and continuing graduate students through admissions, onboarding, orientation, and thesis defense processes. Through reliable administrative coordination and responsive service, this position helps sustain the department’s academic programs and supports the College’s commitment to intellectual inquiry, cultural understanding, and student success.

• →Academic Personnel: Coordinate recruitment, appointments, reappointments, evaluations, review cycles, and related documentation for faculty, lecturers, and academic student employees.
• →Curriculum and Scheduling: Coordinate course scheduling, instructional planning, curriculum updates, course and program proposals, academic reporting, and faculty workload records.
• →Financial Coordination: Process and track purchasing, reimbursements, travel, honoraria, expenditures, expense reports, and other financial activities while monitoring departmental budgets and supporting compliance with university policies.
• →Personnel Administration: Coordinate onboarding, personnel documentation, payroll and time-reporting processes, personnel records, and employment-related transactions for faculty, lecturers, teaching associates, graduate assistants, and student employees.
• →Graduate Programs: Serve as an administrative point of contact for graduate students and coordinate admissions, onboarding, orientation, records, thesis defense logistics, and related program information.
• →Department Operations: Provide administrative support to the Department Chair and departmental governance activities, including calendar coordination, meeting preparation, minutes, correspondence, committee support, and department event planning, such as commencement.
• →Office Coordination: Coordinate departmental facilities, space, equipment, inventory, records, communications, and support for department-affiliated student and community organizations.

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to one day per week, following a training period during which on-site presence is required.

The College of Arts and Letters (CAL) is dedicated to advancing the study of human expression, culture, language, history, governance, and creative practice. Through innovative teaching, research, and community engagement, the College prepares students to think critically, communicate effectively, and engage responsibly in a complex global society.

CAL supports a wide range of academic departments, interdisciplinary programs, centers, and initiatives that foster intellectual inquiry, cultural understanding, civic engagement, and ethical leadership. The College is committed to inclusive excellence, academic rigor, and collaborative partnerships that connect scholarship to public life.

For more information regarding the Department of Anthropology, click here.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience.

• Extensive experience using Microsoft Word and Excel.
• Experience providing lead direction and coordinating administrative support functions for a group or department is preferred.
• Experience working with diverse student populations in a university setting is preferred.
• Experience managing and monitoring budgets is preferred.
• Experience working within a complex institution or organization is preferred.
• Experience handling confidential and sensitive matters is preferred.
• Experience using OnBase, Banner, PeopleSoft, and Canva is preferred.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

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All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.