Executive Assistant to the Director of Athletics (Confidential Administrative Support II)

San Diego State University is seeking a highly organized, and professional Executive Assistant to the Athletic Director (Confidential Administrative Support II) to provide executive-level administrative support to the Director of Intercollegiate Athletics and coordinate operations within the Athletic Director's Office. This position serves as a key member of the Athletic Director's Senior Leadership Team and acts as a liaison with university leadership, student-athletes, staff, donors, alumni, community partners, corporate sponsors, and other external stakeholders. The incumbent regularly handles highly sensitive and confidential information while supporting strategic initiatives, executive communications, events, and daily operations of the Athletics Department

• →Executive-Level Administrative Support
• →Manage and coordinate the Athletic Director's complex calendar, meetings, public appearances, speaking engagements, and travel arrangements.
• →Prepare correspondence, presentations, briefing materials, reports, agendas, and other executive communications.
• →Coordinate executive office operations, including reception duties, visitor support, customer service inquiries, mail distribution, records management, and office supply administration.
• →Manage Athletic Director budget transactions, expense reporting, purchase requisitions, and credit card reconciliations.
• →Provide direction and training to student assistant staff supporting the Athletic Director's Office.
• →Conduct confidential research and information gathering in support of Athletics leadership and university administration.
• →Event, Hospitality, and Meeting Coordination
• →Coordinate Athletic Director-hosted meetings, events, receptions, and hospitality activities.
• →Manage invitations, RSVPs, catering, logistics, budgets, and event follow-up activities.
• →Support hospitality operations for SDSU Athletics events and external events held at Snapdragon Stadium.
• →Assist with donor engagement activities, university development initiatives, and staff recognition programs.
• →Manage ticket allocations and special guest experiences on behalf of the Athletic Director.

• This is a full-time (1.0 time-base), benefits eligible, temporary position with an anticipated end date of June 30, 2027, with the possibility of reappointment.
• This position is designated exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

The Department of Athletics is responsible for the intercollegiate athletics program at San Diego State University. The department employs more than 150 staff members and supports 18 sport programs, approximately 500 student-athletes, and multiple administrative and operational units including development, compliance, communications, facilities and operations, marketing, ticket operations, business services, student-athlete support services, and more.

For more information regarding the Department of Athletics, click here.

A basic foundation of knowledge in the principles of organization, administration, and management. This foundation is typically obtained through:

• A bachelor's degree and directly related professional experience; or
• An equivalent combination of education and administrative support experience that demonstrates the ability to perform the essential functions of the position.

• Experience providing high-level administrative support to executive leadership.
• Ability to independently prioritize work, solve problems, and manage multiple projects simultaneously.
• Strong written and verbal communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality.
• Experience coordinating meetings, travel, events, and executive calendars.
• Ability to build effective relationships with internal and external stakeholders.

• Bachelor's degree.
• Experience working in an intercollegiate athletics department or higher education environment.
• Knowledge of university policies and procedures.
• Knowledge of NCAA rules and regulations.
• Experience managing executive calendars, travel arrangements, reimbursements, and purchasing processes.
• Experience working with highly confidential and time-sensitive information.
• Demonstrated effectiveness working independently and collaboratively in a fast-paced environment.

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Valid California Driver’s License or the ability to obtain one within 30 days of hire.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.