Executive Assistant 2

Pay Range:

$46,097.00 - $76,059.00

Country:

United States of America

Address:

1401 PACIFIC AVE

City:

DALLAS, TX 75202

FLSA:

Non - Exempt

Professionals:

06 - Admin Support (EEO-4-United States of America), 6A - Secretaries and Administrative Assistants (EEO-SubCategory)

General Summary:

Under limited supervision, provides highest level of administrative support to the Vice President or assigned personnel, by performing a full range of administrative support functions, including complex and confidential support services at the executive level, such as preparing reports, sustaining office organization and work flow; providing liaison between management and other organizational units, and external customers to Dallas Area Rapid Transit.

Essential Duties and Responsibilities:

• →Performs administrative duties such as special projects, reports, spreadsheets, etc. as required.
• →Expert level proficiency in PowerPoint required
• →Maintains message system to include tracking staff, answering, screening, and routing in-coming calls, and if necessary, taking messages. Receives and greets visitors and guests.
• →Makes arrangements for travel, meetings, seminars, finances, and other special services.
• →Administer various committees on behalf of the CIO
• →Composes letters, correspondence, and memos requiring independent judgment as to content, and prepares responses to inquiries when necessary. Utilizes word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats. Provides support in contract administration of the Departments on-call contracts, including but not limited to the processing of work directives, invoices, and contract close-outs.
• →Receives, controls, and routes department correspondence. Handles and directs inquiries regarding department activities.
• →Prepare and coordinate Board agenda items with the Assistant to the CFO and executive administration
• →Maintains appointment calendars and tickler systems and department filing system.
• →Compile agendas and attend staff meetings, prepare and distribute minutes, and provide assistance in any required follow-ups.
• →Assists with monitoring and coordinating the Agenda Reports for the department.
• →Performs other duties as assigned.

Open until qualified applicants are identified.