Office Coordinator

The Office Coordinator provides administrative and operational support to a telecom construction field office, helping ensure that projects, field personnel, subcontractors, vendors, and office activities run efficiently. This position serves as a key point of communication between field crews, project management, customers, vendors, and the corporate office.

The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced construction environment, and able to manage multiple priorities while maintaining accurate records and documentation.

• →Assist with daily operations of the field office, including phones, email, correspondence, filing, and general administrative duties.
• →Maintain organized electronic and physical project files.
• →Prepare, format, distribute, and track project-related documents and correspondence.
• →Provide administrative support to Project Managers, Construction Managers, Superintendents, and field personnel.
• →Track project documentation, including work orders, permits, inspection records, daily reports, material deliveries, and closeout documentation.
• →Collect and organize daily field reports, timesheets, production reports, photographs, and other field documentation.
• →Assist with preparation and processing of purchase orders, invoices, change orders, and subcontractor documentation.
• →Performing other various clerical duties as assigned by Supervisor

• High school diploma or equivalent required; additional education in business administration, construction management, or a related field is a plus.
• 2+ years of administrative, office coordination, construction administration, or project support experience preferred.
• Experience with SAP is preferred. Familiarity with SAP systems, processes, and applications is a plus
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to learn and work with project management, document management, timekeeping, and construction software.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Professional and effective communication with employees, customers, subcontractors, and vendors.
• Ability to work independently while also functioning effectively as part of a field operations team.

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