Executive Assistant

• Provide day-to-day administrative support to assigned clients or executives.
• Manage and organize digital files, documents, and business records to ensure easy accessibility and accuracy.
• Prepare reports, correspondence, forms, and other business documents as requested.
• Perform data entry and maintain accurate records across various systems and databases.
• Assist with email management, document organization, and other administrative tasks to support daily business operations.

• Collect, verify, and maintain employee timesheets and attendance records.
• Assist with payroll preparation by ensuring payroll data is accurate and complete.
• Coordinate with payroll providers or internal finance teams regarding payroll-related concerns.
• Maintain confidentiality of payroll and employee information.

• Schedule meetings, appointments, and team events.
• Coordinate meeting logistics, including sending invitations and preparing meeting materials.
• Take meeting notes and track action items when required.

• Create, edit, and format presentations for internal meetings, client updates, and leadership discussions.
• Prepare reports, spreadsheets, and supporting documents using Microsoft Office and Google Workspace.
• Ensure presentation materials are professional, accurate, and visually organized.

• Draft, proofread, and distribute emails, announcements, and internal communications.
• Respond to inquiries professionally and route requests to the appropriate team members.
• Serve as a reliable point of contact for administrative requests.

• Assist with process documentation and administrative workflows.
• Support basic HR and operational tasks as assigned.
• Help improve administrative processes and recommend efficiencies where appropriate.

• Bachelor's degree in business administration, Management, Human Resources, Accounting, or a related field preferred.
• At least 1-2 years of experience in an Administrative Assistant, Office Administrator, Executive Assistant, or similar administrative support role.
• Experience assisting with payroll processing, timesheet management, or payroll administration is highly preferred.
• Strong written and verbal English communication skills.
• Excellent organizational and time management skills with the ability to manage multiple priorities effectively.
• Comfortable creating and delivering professional presentations.
• High level of attention to detail and accuracy, especially when handling payroll and administrative records.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
• Experience with payroll, HRIS, or timekeeping systems is an advantage.
• Familiarity with project management and collaboration tools such as Asana, Monday.com, ClickUp, or Trello is a plus.
• Ability to maintain confidentiality and handle sensitive employee and company information with professionalism.
• Self-motivated, dependable, and able to work independently with minimal supervision in a remote work environment.

• A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands.
• A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally
• A market competitive total compensation/rewards package including:

• • Day 1 HMO
  • Competitive pay including incentives and generous allowances
  • Payment of all statutory government benefits
  • 25 days of annual paid leave some days are convertible to cash
  • 13^th month pay
  • Onsite medical support
  • Employee Engagement Events
  • Employee Referral Program
  • Skills, training for personal and professional development

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