Virtual Executive Assistant (Digital Marketing & Project Management Support)

Provide administrative support and project coordination for leadership and cross-functional teams.Work closely with US leadership, HR stakeholders, and the Philippines project management team to support daily operations and project execution.

The role will involve a balanced split between executive administrative tasks and project management support, with exposure to digital marketing initiatives and operational projects.

Key Responsibilities

Executive & Administrative Support

• Manage calendars, meetings, and scheduling for leadership

• Organize email correspondence and follow-ups

• Prepare reports, documents, and presentations for leadership meetings

• Maintain organized files, records, and documentation

• Support communication between leadership, HR, and project teams

Project Management Support

• Track project timelines, deliverables, and task progress

• Coordinate with internal teams to ensure project milestones are met

• Maintain project management tools such as Monday, Asana, Trello, or ClickUp

• Prepare project updates and progress reports for leadership

• Follow up with stakeholders to ensure accountability on tasks

Digital Marketing Project Support 

• Assist with coordination of digital marketing initiatives

• Track marketing campaign timelines and deliverables

• Support CRM updates, marketing reports, or analytics summaries

• Coordinate with marketing, content, and operations teams

Required Qualifications

• Minimum 3+ years of experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role

• Strong organizational and multitasking skills

• Ability to work independently in a remote environment

• Experience using project management or task management tools

Preferred Qualifications

• Experience supporting digital marketing projects or marketing teams

• Familiarity with CRM systems or marketing platforms

• Experience working with remote teams or international clients

• Background in operations, marketing, or business support roles

Technical Skills (Preferred)

• Google Workspace or Microsoft Office

• Project management tools (Monday, Asana, Trello, ClickUp)

• CRM systems (HubSpot, Salesforce, ActiveCampaign, etc.)

• Marketing tools (Meta Business Suite, Google Analytics, email marketing tools)

Key Competencies

• Strong attention to detail

• Excellent organization and time management

• Ability to coordinate across multiple teams

• Problem-solving and proactive mindset

• Professional communication and confidentiality