Executive Assistant - Associate

iCapital is looking to hire an Executive Assistant to provide administrative support to Managing Directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including Managing Directors and Managing Partners.

• →Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
• →Arrange complex and detailed travel plans.
• →Process expense reports in a timely manner.
• →Format information for internal and external communications such as memos, emails, presentations, and reports.
• →Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
• →Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.

• Undergraduate college degree
• 7+ years of experience as an Executive Assistant working with senior level management
• Able to manage up through tact and anticipation of needs
• Possess a strong attention to detail and a high level of confidentiality
• Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Excellent interpersonal communication skills; written and verbal
• Strong experience managing schedules and processes in a fast-paced environment
• Experience scheduling global travel, across multiple time zones, and multi-leg trips
• Team player and comfortable working with 30+ people, reporting to a senior admin
• Comfort operating within a dynamic environment and executing in situations where paths are uncharted
• Able and willing to provide executive support beyond the scope of a typical workday