Administrative Coordinator

• Master complex calendars, understanding individual preferences, priority hierarchies, and non-negotiables
• Identify scheduling conflicts and resolve them in a timely manner
• Coordinate high-level internal and external meetings, ensuring proper preparation and follow-through

• Arrange domestic travel with attention to preferences and cost efficiency
• Manage expense report preparation and submission with accuracy and timeliness
• Maintain organized records of travel patterns and expense documentation

• Draft, proofread, and send professional correspondence on behalf of leadership with appropriate tone and urgency under leadership guidance
• Maintain executive presence in written communications while reflecting individual leadership styles
• Keep contact databases current and accurately maintained in Outlook

• Build and rapidly update PowerPoint presentations in JLL brand format
• Assemble reports, coordinate due diligence materials, and prepare client-facing documents
• Lead preparation efforts for key meetings and strategic presentations

• Support the needs of the Senior Director and Projects Team leadership
• Take ownership of repetitive, time-consuming tasks that don't require executive attention
• Coordinate conference calls, technology setup, and meeting logistics seamlessly

• Update and maintain client information in JLL's internal systems with precision
• Ensure data integrity across multiple platforms and touchpoints

• 3-5 years of experience providing direct support to executives in fast-paced corporate environments
• Intermediate skills in Outlook, Word, PowerPoint and Excel (advanced skills preferred)
• Strong presentation design and formatting capabilities
• Strong professional communication skills: Exceptional written and verbal communication skills with impeccable spelling and grammar
• Strong attention to detail with ability to manage multiple competing priorities simultaneously without dropping balls
• Calendar management experience: Proven track record managing executive schedules with competing demands
• Travel and expense coordination: Demonstrated experience booking sophisticated travel arrangements and managing expense reporting systems
• US-based location in Eastern or Central time zones for optimal collaboration with team and stakeholders

• 5+ years of executive support experience
• Experience supporting Senior Director or VP-level executives
• Proven ability to anticipate executive needs proactively
• Advanced PowerPoint skills: Ability to create sophisticated, brand-compliant presentations with complex data visualization
• Project management exposure: Understanding of project workflows, team dynamics, and deliverable tracking in large-scale initiatives
• Multi-executive support experience: Background supporting multiple senior leaders simultaneously
• JLL systems knowledge: Familiarity with JLL's internal platforms, tools, and processes
• Remote work proficiency: Proven success working independently in virtual environments with minimal supervision

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.