Personal Assistant

Us-Ca-Palo Altomid

Personal AssistantAdministration & Office Support

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Overview

Overview Personal Assistant – Full-Time Location: San Francisco Bay Area (Peninsula) Our client, a private family based in the Bay Area,

Technical Tools

Personal AssistantAdministration & Office Support

~1 min read

Manage and maintain family calendars, appointments, and scheduling, including medical appointments, children's activities, educational commitments, and social engagements
Coordinate domestic and international travel for the family and extended family, including itineraries, accommodations, and last-minute changes
Coordinate personal appointments, errands, and day-to-day requests for the family
Support with gifting, holiday planning, charitable donations, and special projects as needed
Assist with personal bill payments, insurance claims, and related administrative documentation

Manage daily mail, packages, returns, and household deliveries
Source, schedule, and coordinate vendors and service providers, overseeing maintenance visits when appropriate
Help implement and manage household software, organizational systems, and digital records
Coordinate with the Estate Manager regarding family visits to other residences and support family events as needed

Drive the children as requested and assist with activity logistics
Provide occasional evening, weekend, and travel support as needed, including traveling ahead of the family when requested
Maintain the family's safety, security, privacy, and confidentiality at all times

~1 min read

Must be local to the Bay Area
5+ years of experience as a Personal Assistant in a private household setting
Highly organized, efficient, and thorough
Genuine enjoyment of working with and around older children
Comfortable with a fast-paced schedule and last-minute changes
Discreet, trustworthy, and adaptable
Willingness to travel occasionally, including ahead of the family when needed
A genuinely good-natured, service-oriented approach; no task considered "not my job"
Legally authorized to work in the US
Willingness to undergo an in-depth background check