Administrative Assistant- Part Time

• Provide direct administrative support to the Hospital Director, managing tasks as delegated, and ensuring priorities are executed efficiently and professionally.
• Manage multiple calendars, including scheduling and prioritizing appointments for the Hospital Director and key team members.
• Coordinate travel arrangements and prepare related expense reports.
• Organize and provide logistical support for internal and external meetings, including preparing agendas and taking accurate meeting minutes.
• Greet and professionally represent MedVet to internal team members, clients, guests, and vendors.
• Act as the first point of contact for inquiries directed to the Hospital Director, researching and responding to requests, or routing them appropriately.
• Monitor and screen communications (emails, phone calls, documents) for action items and upcoming deadlines, ensuring the Hospital Director is informed and prepared.
• Maintain organized systems for document tracking, filing, and internal workflows.
• Draft, edit, and review communications, reports, presentations, and other documentation as assigned by the Hospital Director.
• Maintain confidentiality in all interactions and documentation.
• Oversee general office organization, including supply inventory and workspace upkeep.
• Identify administrative or procedural issues and make recommendations to improve overall workflow and efficiency.
• Support and participate in special projects or initiatives assigned by the Hospital Director.
• Perform additional duties as assigned by leadership.

• Minimum of 2–3 years of administrative experience; experience in the veterinary or healthcare industry is a plus, but not required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); particularly skilled in managing Outlook calendars and prioritizing time-sensitive meetings.
• Highly organized, with the ability to prioritize and manage multiple tasks and meet deadlines.
• Exceptional interpersonal and customer service skills; comfortable interacting with individuals at all levels of the organization.
• Strong written and verbal communication skills.
• Able to adapt quickly in a fast-paced, changing environment; takes initiative even when all details are not yet known.
• Demonstrates professionalism, discretion, and sound judgment in handling confidential information.

 Compensation: This position has a hiring range of $20.75-$27hr

MedVet does not accept unsolicited resumes from third-party recruiters.