Office Administrator

United States·San Diegomid

Office AdministratorAdministration & Office Support

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Quick Summary

Overview

With over 30 years of experience in the acquisition, development, rehabilitation, and management of apartment communities across the Western United States,

Technical Tools

Office AdministratorAdministration & Office Support

With over 30 years of experience in the acquisition, development, rehabilitation, and management of apartment communities across the Western United States, we are a trusted partner in the property management industry. At MG Properties, we focus on enriching lives – physically in our community buildings, philanthropically through giving back to our local communities, and through development and growth of our employees.

We are seeking a professional, organized, and service-oriented Office Administrator to support the day-to-day operations of our corporate office and commercial building. This role is responsible for helping maintain a welcoming, efficient, and well-managed office environment while serving as a key point of contact for tenants, investors, visitors, vendors, and internal team members.

The ideal candidate will bring strong administrative experience, excellent communication skills, and a hospitality-focused approach to supporting office operations, facilities coordination, vendor management, and workplace services.

Responsibilities

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Support daily office operations, including mail distribution, phones, conference room readiness, and front desk coordination.
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Serve as a central point of contact for incoming communications, general office inquiries, visitors, tenants, and internal team members.
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Provide a professional, friendly, and welcoming experience by greeting visitors, answering calls, and responding to inquiries in a polite and service-oriented manner.
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Maintain office systems, equipment, kitchen, breakroom, and common areas to ensure a clean, stocked, and functional workplace.
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Assist with corporate events, meetings, conference room logistics, and administrative projects as assigned.
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Coordinate maintenance and service needs while assisting with tenant communications and service requests.
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Support tenant billing, notices, lease-related matters, tenant files, lease documentation, and records.
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Assist with access control needs, including key fobs and alarm systems.
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Coordinate vendors and contractors for maintenance and special projects, including scheduling and follow-up.
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Review proposals, scopes, and pricing for quality, alignment, and cost-effectiveness.
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Maintain office and building contracts, including tracking renewals and expiration dates.
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Manage ordering and inventory of office and building supplies, including researching pricing and presenting recommendations to management.

Requirements

~1 min read

5+ years of experience in office administration, office management, or a related role.
Experience supporting a larger corporate office environment with 100+ employees is preferred.
Intermediate proficiency in Microsoft Word, Excel, and Outlook.
Facilities experience is a plus.
Familiarity with Yardi is a plus.
Strong communication, customer service, organization, and prioritization skills.
Friendly, approachable, and service-oriented demeanor with a focus on hospitality and responsiveness.
Ability to communicate professionally, maintain confidentiality, coordinate with vendors, and support workplace operations effectively.
Ability to research, evaluate, and procure goods and services in a cost-effective manner.