Client Experience & Office Coordinator

United States·Hauppaugemid

Office CoordinatorAdministration & Office Support

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Quick Summary

Key Responsibilities

Serve as the primary point of contact for clients, visitors, and vendors Greet guests and maintain a professional reception area Coordinate client events, meetings,

Technical Tools

Office CoordinatorAdministration & Office Support

📍 Hauppauge, NY (Long Island) | Hybrid Schedule

M&T Bank and Wilmington Trust are seeking a highly organized, professional Office Coordinator to support our Hauppauge office. This is a client-facing role responsible for reception, office operations, event coordination, and administrative support.

What You'll Do:

Serve as the primary point of contact for clients, visitors, and vendors
Greet guests and maintain a professional reception area
Coordinate client events, meetings, and conference room scheduling
Manage office supplies, facilities needs, and vendor relationships
Support administrative activities including calendars, presentations, correspondence, and expense tracking
Partner with building management to ensure smooth office operations

High School Diploma or GED
1+ year of administrative, reception, office management, hospitality, or customer service experience
Strong Microsoft Office skills
Excellent communication, organization, and multitasking abilities
Professional presence and customer-focused mindset
Experience supporting a Wealth Management, Private Banking, Financial Advisory, or Trust environment highly preferred
Experience interacting directly with high-net-worth clients and delivering exceptional client service in a professional setting strongly preferred

Work Arrangement:

Must work onsite in Hauppauge, NY every Monday, Tuesday, Wednesday, and Thursday
Remote work available on Fridays
Free onsite parking
Professional business attire required due to client-facing responsibilities

Join a team where you'll help create exceptional experiences for clients and colleagues while serving as a key part of our office operations.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $21.00 - $31.98 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Hauppauge, New York, United States of America