Executive Assistant - 12 Month FTC (Maternity Cover)

Act as the primary point of contact among executives, employees and clients

Extensive calendar management, coordinating meetings across various time zones

Arrange travel and accommodation, sometimes at short notice with last minute changes

Inbox management, helping monitor and respond to important emails 

Be a second pair of eyes and ears on the ground - you'll be their right hand person

Work alongside the Strategy Team and UK Operations Leadership Team. Helping the teams where possible - e.g. ordering business cards, booking cars and restaurants

Organising ad hoc Octopus Energy Group Board meetings and events. This involves interacting with the OEG Board members and their EA’s

Prepare briefing notes ahead of external meetings and events 

Provide cross-functional support in e.g. marketing, onboarding, recruitment, and accounting when needed. 

Provide administrative support for corporate tickets, summit registrations, and event passes

Organise team social events, booking venues, and scheduling activities - you'll be an integral part of the team

Assist in organising, hosting, and running both internal and external events

Meet and greet guests in our London office, being a friendly face for all visitors

Coordinate catering and hospitality for client workshops, office visits, and partner meetings

Manage and track expense submissions

Work alongside the EA team, being a team player and offering support and advice when needed

Calm under pressure

Thrive in a fast paced environment, comfortable with ambiguity and autonomy

Friendly and approachable, no task is too big or small

Able to put yourself in others’ shoes  

Solutions driven; you anticipate needs and remove blockers before they arise

Exceptionally organised with efficient time management, with the ability to prioritise effectively 

Experience with Google Suite is essential for this role to hit the ground running

At least 2 years’ experience supporting a c-suite executive