Admin Executive / Executive Assistant – Investor Relations

Hong Kong·Hong Kongmid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Job Responsibilities Coordinate executive communications with internal and external parties including handling calls, responding to emails, providing logistical support for all meetings Calendar management – including scheduling and prioritizing meetings and calls with investors, external…

Requirements Summary

Minimum 5 years of relevant experience in office administration and/or executive assistant roles, preferably with a financial institution or investment / asset management environment Strong proficiency in MS Office applications, particularly…

Technical Tools

excelms-office

Job Responsibilities

Coordinate executive communications with internal and external parties including handling calls, responding to emails, providing logistical support for all meetings
Calendar management – including scheduling and prioritizing meetings and calls with investors, external counterparties and across offices, to ensure smooth co-ordination of appointments and activities
Arrange travel, including visa applications, travel bookings, expense claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
Support executives with expense management using the Concur system
Maintain the Investor Relations CRM, including updating contact details, distribution lists, logging meetings and calls, and follow-up actions
Assist in maintaining and updating Investor Relations marketing collateral (presentations, factsheets and related materials) as required, co-ordinating with internal stakeholders to ensure content is current and accurate
Organize corporate and investor-related events including those that may take place outside of the office, such as investor relations meetings, offsite and investor events
Handle general office administration as needed, including ordering and replenishing stationery and pantry supplies (sourcing, issuing POs and invoice settlement), and coordinating maintenance of office facilities, equipment, and furniture
Perform ad-hoc projects and tasks as required

Requirements

Minimum 5 years of relevant experience in office administration and/or executive assistant roles, preferably with a financial institution or investment / asset management environment
Strong proficiency in MS Office applications, particularly Outlook, Word, Excel, and Powerpoint (for itineraries, schedules and business meetings)
Highly self-motivated, proactive, organized, detail-oriented and efficient, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Comfortable working with CRM or database systems; willing to learn new tools and processes as needed
Flexible, willing to learn and comfortable taking on a variety of new responsibilities
Team player with strong communication and interpersonal skills, a self-starter and quick-learner

Why join us?

Prime Location: You'll work full time from our centrally located office space in the heart of Hong Kong
High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.
Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.
Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.
Dynamic and Collaborative Environment: Opportunity to work with industry leaders and experts to engage in exciting projects and fulfilling challenges.

Some Of Our Benefits