Personal Assistant

Operating within an established international public affairs and public relations consultancy, this remote role provides high-level administrative and strategic support directly to the Managing Director, for 10 hours per week. The position is essential for streamlining executive engagements, optimizing day-to-day operations, and maintaining seamless communication with high-profile external stakeholders, including politicians and media figures. It offers an excellent opportunity for a proactive professional to manage critical administrative workflows within a high-output, reputation-driven environment. Key Responsibilities Executive & Diary Management: Provide comprehensive, proactive support to the Managing Director by managing a complex diary, scheduling meetings, making travel arrangements, and prioritizing incoming calls and requests. Inbox & Correspondence Control: Monitor company emails, screen communications, and handle sensitive or confidential information with the utmost discretion and professional judgment. Stakeholder Liaison: Serve as a key point of contact to coordinate interactions and build professional relationships with senior clients, politicians, public officials, representative bodies, and media contacts. Office & System Administration: Maintain and update secure internal filing systems, contact databases, and stakeholder records to ensure data integrity and audit readiness. Operational Coordination: Organize and coordinate internal team meetings, assist with executive workshops, track meeting action items to ensure rapid resolution, and support client-facing meetings and logistics. Financial & Supplier Support: Manage executive expense processing, coordinate with external suppliers, and assist with basic operational compliance workflows. Requirements Proven experience as an Executive Assistant, Professional Assistant, or Personal Assistant supporting senior leadership or executive-level directors. Demonstrated history of handling highly confidential correspondence, governance processes, and sensitive information with strict discretion. Strong experience in stakeholder liaison, with the confidence and emotional intelligence to engage with high-profile individuals and public figures. Exceptional organizational and time-management skills, with a proven ability to manage multiple priorities under pressure and meet tight deadlines. Outstanding written and verbal communication abilities, with strong attention to detail and proofreading capabilities. Preferred Qualifications Previous experience operating within a corporate, public sector, regulated environment, or professional services consultancy. Required Software Skills Microsoft Office Suite (Advanced Word, Excel, PowerPoint, Outlook) Microsoft SharePoint & Microsoft Planner Experience with CRM, stakeholder database tools, or specialized project management systems is advantageous. Benefits & Culture Collaborative, solutions-focused, and highly professional international environment. Exposure to senior-level decision-makers and high-profile public affairs projects.