Executive Assistant

United States·Irvinemid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Manage calendars, travel and scheduling for regional leaders Supervise the Reception/Office Coordinator staff Support with day-to-day administrative needs, prioritization,

Requirements Summary

4–6+ years of administrative experience, preferably supporting senior leaders or regional teams Bachelor’s degree preferred or equivalent experience Strong proficiency in Microsoft Office (Outlook,

Technical Tools

Executive AssistantAdministration & Office Support

Join Silverado Home Office in Irvine, a memory care innovator ranked in the top 10 nationwide by Fortune Magazine Best Workplaces in Aging Services™. Since 1997, Silverado has delivered exceptional care to individuals with neurodegenerative conditions. We’re a certified Great Place to Work® and proud to offer competitive pay, benefits, and growth opportunities.

Responsibilities

~1 min read

→Manage calendars, travel and scheduling for regional leaders
→Supervise the Reception/Office Coordinator staff
→Support with day-to-day administrative needs, prioritization, and coordination
→Plan and execute events, including conferences, meetings, and offsite gatherings
→Coordinate travel arrangements, agendas, and logistics for leadership and regional teams
→Prepare presentations, reports, correspondence, and expense reports
→Track key initiatives, timelines, and follow-ups to ensure alignment and execution
→Act as a liaison between Regional VPs and internal teams to keep communication flowing
→Assist with general office coordination and administrative support for the Irvine Home Office
→Maintain professionalism and flexibility in a fast-paced environment

Requirements

~1 min read

4–6+ years of administrative experience, preferably supporting senior leaders or regional teams
Bachelor’s degree preferred or equivalent experience
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with event planning and logistics coordination (conferences, team events, offsites)
Highly organized with strong attention to detail and ability to manage multiple priorities
Strong communication skills and professional presence
Sound judgment, discretion, and ability to handle sensitive information
Flexible and adaptable; occasional evenings/weekends may be required
Active role: walking, bending, lifting (up to 20 lbs.)
Comfortable working around animals and pets