Executive Assistant - 20678

Our client is a fast-growing consumer products company specializing in high-performance, clean, vegan sunscreen products. They are passionate about creating innovative products while building efficient operations that support continued growth.

They are seeking a highly organized Executive Assistant to provide both business and personal support, with the majority of responsibilities focused on executive and business operations.

The Executive Assistant will serve as a trusted partner to leadership, managing a variety of administrative, operational, and organizational responsibilities. This role requires someone who is proactive, detail-oriented, and capable of balancing multiple priorities while maintaining confidentiality and professionalism.

The ideal candidate enjoys creating structure, following through on important tasks, and anticipating needs before they arise. While the role includes occasional personal assistance, the primary focus will be supporting the day-to-day operations of the business.

• Manage executive calendars, scheduling, and meeting coordination

• Coordinate domestic and international travel arrangements, itineraries, and accommodations

• Assist with business correspondence and follow-up communications

• Track action items and ensure timely completion of outstanding tasks

• Prepare reports, documents, and presentations as needed

• Maintain organized digital files and documentation

• Maintain and update sales spreadsheets and operational reports

• Assist with CRM data entry and ensure customer records remain accurate and up to date

• Generate reports and provide administrative support for sales and business operations

• Support leadership with business research and special projects

• Help improve internal processes and administrative workflows

• Coordinate follow-up with clients, vendors, and business partners

• Monitor ongoing projects and ensure deadlines are met

• Communicate professionally with both internal and external stakeholders

• Keep leadership informed of outstanding priorities and project updates

• Assist with occasional personal administrative tasks

• Coordinate personal appointments and scheduling when needed

• Support travel logistics and miscellaneous personal requests while maintaining confidentiality

• • Experience supporting business owners or executives

  • Experience maintaining CRM systems and business reports

  • Strong spreadsheet and reporting skills

  • Experience coordinating travel and executive schedules

  • Background supporting sales or business operations

  • Comfortable learning new software and technology platforms quickly

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Experience with the following is preferred:

• CRM systems

• Microsoft Office Suite

• Google Workspace

• Spreadsheet and reporting tools

• Calendar and scheduling software

• Travel booking platforms

• General business productivity software

• Fully remote position

• Full-time

• Monday–Friday

• Opportunity to work closely with executive leadership

• Diverse responsibilities across executive support, business operations, and sales administration

• High level of ownership and autonomy

• Collaborative, fast-paced work environment

• Opportunity to grow alongside an expanding consumer products company

• Long-term career development with increasing responsibility

• Highly organized and proactive Executive Assistant

• Strong communicator with exceptional follow-through

• Detail-oriented professional who enjoys creating structure and organization

• Comfortable balancing multiple priorities in a fast-paced environment

• Resourceful problem solver who takes initiative without waiting for direction

• Dependable team player with excellent time management skills

• Adaptable learner who enjoys supporting both executive leadership and business operations

• Accurate and efficient calendar and travel management

• Timely completion of executive tasks and follow-ups

• Accuracy of CRM data and business reporting

• Well-maintained sales spreadsheets and administrative documentation

• Effective communication with internal and external stakeholders

• Strong organization of executive priorities and business operations

• Overall contribution to executive productivity and operational efficiency