Office Manager/Bookkeeper

We are seeking a highly organized and detail-oriented Bookkeeper & Office Manager to oversee daily accounting functions while also supporting office operations, purchasing, logistics coordination, and administrative processes.

This is not a highly segmented corporate role. The right candidate will be comfortable wearing multiple hats, solving problems independently, and helping support the growth of a fast-moving business.

• Manage Accounts Receivable, invoicing, collections, and payment follow-up
• Process Accounts Payable and maintain vendor records
• Reconcile bank accounts and maintain accurate financial records
• Support month-end and quarter-end closing processes
• Generate financial reports using QuickBooks and Excel
• Monitor cash flow and assist with reporting analysis
• Process payroll and maintain payroll records
• Maintain W9 documentation and process 1099s

• Support daily office operations and administrative functions
• Coordinate purchasing, shipment tracking, and load documentation
• Maintain organized records and filing systems
• Assist with onboarding paperwork and employee records
• Help manage insurance renewals and compliance documentation
• Communicate with customers, vendors, drivers, and internal operations staff
• Assist in improving office systems and operational workflows

• Strong experience with QuickBooks Enterprise (Desktop)
• Experience handling AR/AP and general bookkeeping
• Proficiency with Microsoft Excel and Microsoft Office
• Strong organizational and multitasking skills
• Ability to work independently and prioritize tasks
• Strong communication and customer service abilities

• Experience in manufacturing, industrial, trucking, logistics, recycling, or construction-related industries
• Payroll processing experience
• Purchasing or logistics coordination experience
• Experience supporting small business operations
• Inventory tracking or multi-location reporting experience

• Self-starter who takes ownership of responsibilities
• Comfortable in a hands-on environment
• Adaptable and able to handle changing priorities
• Reliable, detail-oriented, and proactive
• Interested in growing with the company long term