Executive Assistant

WPP is looking to add an Executive Assistant. Our teams are populated by a blend of brand, content and social experts: strategists & analysts, creatives & designers, producers & distributors, all committed to making the most of every media moment. We specialize in matching the right content to the right audience at the right moment; supported by best-in-class automation tools to deploy tailored assets at scale. Everything we do is purpose-built for the new marketing landscape.

• →Partnering with the executives you support to ensure all duties are carried out accurately and efficiently.
• →Managing several executive calendars, making informed decisions regarding availability, keeping the executives apprised of calendar, action items, messages and follow-up regarding relevant business issues, both internal and external.
• →Creating domestic and international travel itineraries and anticipating and planning for details that may arise during travel.
• →Serving as a project leader for special events, lunches and dinners including agenda creation, logistics, catering and production logistics.
• →Creating and editing documents in Word, PowerPoint and Excel with finesse and acute attention to detail.
• →Governing deadlines, agendas, and timelines for projects and other deliverables.
• →Handling highly confidential information discreetly.
• →Interfacing with the Function and supporting requests including partnering with other assistants across the group.
• →You will liaise with Facilities, Auditors, Team Leaders and others across WPP network

• 10 years of project/program support experience and a minimum of 3 years supporting C-level executives
• Proactive and continuous improvement mindset
• Comfort working in an ambiguous, evolving environment that is undergoing exciting transformation
• The ability to take initiative and manage programs end-to-end with minimal oversight
• Acute attention to detail and understanding of best-in-class service/hospitality principals
• Demonstrated success working under tight deadlines with competing and changing priorities, while ensuring accuracy and professionalism
• A high level of personal ownership, initiative, drive, accountability, and maturity
• Excellent written and verbal communication skills, with the ability to present thoughts clearly, accurately, and succinctly
• Digitally savvy and proficient with Outlook calendar and Microsoft Office suite; primarily Word, Excel and PowerPoint
• Knowledge of media, advertising, PR or marketing industry a plus

Who you are: