Assist World
Assist World2mo ago
USD 1100–1100/yr

Virtual Administrative Assistant (Bilingual – Construction Industry)

South AfricaSouth AfricaRemoteFull-Timemid
OtherAdministrative AssistantAdministrative & OfficeAdministration & Office Support
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Quick Summary

Overview

About the Role An established U.S.-based construction company is seeking a reliable Virtual Administrative Assistant to support daily operations and streamline internal processes.

Technical Tools
OtherAdministrative AssistantAdministrative & OfficeAdministration & Office Support
About the Role
An established U.S.-based construction company is seeking a reliable Virtual Administrative
Assistant to support daily operations and streamline internal processes. This role focuses on
administrative and operational coordination rather than sales and involves managing schedules,
communications, documentation, and project administration. The ideal candidate is highly
organized, detail-oriented, bilingual in English and Spanish, and experienced in
construction-related administrative tasks.

Key Responsibilities
● Manage calendars, appointments, and job scheduling
● Oversee email inboxes and professional correspondence
● Coordinate job processes and internal workflows
● Prepare, complete, and submit residential and commercial permit applications
● Type and format detailed project estimates using Xactimate based on provided information
● Communicate with internal team members and subcontractors
● Maintain accurate project documentation and records
● Provide general administrative support as needed
  • Fluency in English and Spanish (spoken and written)
  • Proven administrative experience, preferably in construction or a related industry
  • Strong organizational and time-management skills
  • Excellent written communication skills
  • Ability to work independently in a remote environment
  • Proficiency with email, scheduling tools, and standard office software
  • Experience with Xactimate (highly desirable) or willingness to learn
  • Familiarity with U.S. construction processes and terminology
  • Experience preparing permits and project documentation
  • Prior remote work experience

    • Listing Details

    Posted
    February 20, 2026
    First seen
    March 26, 2026
    Last seen
    April 23, 2026

    Posting Health

    Days active
    27
    Repost count
    0
    Trust Level
    49%
    Scored at
    April 23, 2026

    Signal breakdown

    freshnesssource trustcontent trustemployer trust
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    Assist World
    Assist World
    lever
    Employees
    5
    Founded
    2022
    Domain
    assistworld.com
    Jobs
    View 40 jobs
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    Assist WorldVirtual Administrative Assistant (Bilingual – Construction Industry)USD 1100–1100
    Apply Now