Assist World
Assist World1mo ago
USD 500–700/yr

Virtual Assistant Admin / Social Media & Brand Support for Luxury Jewelry Retail

PhilippinesPhilippinesRemotemid
Administrative & OfficeVirtual AssistantAdministration & Office Support
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Quick Summary

Overview

We are seeking a highly organized, detail-oriented, and professional Virtual Assistant to support daily operations, client communication, and executive scheduling.

Technical Tools
Administrative & OfficeVirtual AssistantAdministration & Office Support
We are seeking a highly organized, detail-oriented, and professional Virtual
Assistant to support daily operations, client communication, and executive scheduling.
This role is ideal for someone who thrives in a fast-paced luxury environment and
understands the importance of discretion, organization, and refined communication.

Role Overview
The Virtual Assistant will provide administrative and client-facing support to the Head
Designer and leadership team, ensuring seamless communication, appointment
coordination, and timely follow-ups.

Key Responsibilities

Client Communication
● Monitor and respond to all incoming emails in a timely and professional manner
● Draft and send client quotes for custom designs and special orders
● Follow up with customers regarding custom pieces, approvals, and timelines
● Provide updates to clients on jewelry repairs and order status
● Maintain a polished, luxury brand tone in all correspondence

Calendar & Appointment Coordination
● Manage and coordinate the Head Designer’s calendar
● Schedule custom consultations (in-store and virtual)
● Confirm appointments and send reminders to clients
● Ensure all consultation notes and files are properly organized

Quoting & Administrative Support
● Assist in preparing and organizing custom design quotes
● Track outstanding quotes and follow up appropriately
● Maintain client records and documentation
● Support workflow organization between sales and production

Social Media & Brand Support
● Assist with social media scheduling and posting
● Help draft captions and content ideas
● Respond to direct messages and inquiries professionally
● Support basic content organization and campaign planning
  • Exceptional written communication skills
  • Highly organized with strong attention to detail
  • Comfortable managing executive calendars
  • Experience in luxury retail, jewelry, or hospitality preferred
  • Professional, discreet, and trustworthy
  • Tech-savvy (Google Workspace, Shopify, social media platforms)
  • Able to work independently and meet deadlines
  • Flexible remote work environment
  • Opportunity to work within a growing luxury brand
  • Creative involvement in custom design processes

    • Listing Details

    Posted
    March 2, 2026
    First seen
    March 26, 2026
    Last seen
    April 23, 2026

    Posting Health

    Days active
    27
    Repost count
    0
    Trust Level
    51%
    Scored at
    April 23, 2026

    Signal breakdown

    freshnesssource trustcontent trustemployer trust
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    Assist World
    Assist World
    lever
    Employees
    5
    Founded
    2022
    Domain
    assistworld.com
    Jobs
    View 40 jobs
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    Assist WorldVirtual Assistant Admin / Social Media & Brand Support for Luxury Jewelry RetailUSD 500–700
    Apply Now