Instrumentl2d ago

New

$108,000 – $120,000/yr

Executive Assistant

United States·OaklandFull-timemid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

Hello, we’re Instrumentl. 👋 Nonprofits do some of the most important work in the world, and most of them are still managing grants in spreadsheets. We’re fixing that. Instrumentl is a profitable,

Technical Tools

Executive AssistantAdministration & Office Support

Nonprofits do some of the most important work in the world, and most of them are still managing grants in spreadsheets. We’re fixing that.

Instrumentl is a profitable, hypergrowth, YC-backed SaaS platform building the operating system for grant-funded organizations. More than 5,500 nonprofits use Instrumentl to discover, track, and win grant funding, from local community organizations to the San Diego Zoo and the University of Alaska. Collectively they’ve moved over $1 billion through our platform.

We’re doubling year over year, customers love us (NPS 65+, Ellis PMF 60+), and we’re hiring people who want to build something that matters.

You'll be the Executive Assistant to Instrumentl's two co-founders, owning their calendars and the day-to-day that keeps them focused, while keeping our Oakland office running on your in-office days. They're ready to fully hand off scheduling and office logistics, and you'll take that on from the start. There's real room to grow here: as you build trust, the role expands into supporting more of our leadership team. This is a full-time role, and we move fast.

Own the co-founders' calendars, resolving conflicts and protecting focus time without sending decisions back up.

Coordinate complex scheduling across the leadership team and external parties, always holding a week-plus view.

Manage silent holds, reprioritize on the fly, and keep both calendars accurate and current.

Partner with recruiting to schedule candidate interviews quickly and cleanly.

Run day-to-day office operations on your in-office days: lunches, supplies, packages, and marketing materials.

Own vendor coordination and keep the office stocked so the team never has to think about it.

Support on-site logistics for meetings and visitors.

Own follow-through on what the co-founders hand off so nothing slips.

Prep materials, manage travel and expenses, and run ad hoc projects end to end.

Grow into broader support across the leadership team as the role expands.

3+ years as an Executive Assistant supporting senior leaders or founders. You've done this before and don't need training on the basics.

Excellent at managing complex, shifting calendars across multiple people and time zones.

Strong follow-through and ownership: what you're handed gets done without reminders.

Bay Area based and able to be in the Oakland office three days a week.

Nice to Have

~1 min read

Experience as an office coordinator or office manager.

Comfortable across Google Workspace and Slack.

Experience supporting more than one executive at once.

For US-based candidates, the target salary range for this role is $108,000–$120,000 base plus equity. Final compensation is determined based on experience, skillset, scope, interview performance, and geographic location.

What We Offer

~1 min read

100% covered health, dental, and vision insurance for employees (50% for dependents)

Generous PTO, including parental leave

401(k)

Company laptop and home-office stipend

Bi-annual company retreats

Instrumentl is evolving rapidly. You'll always have new challenges and opportunities to grow here.

Instrumentl is an equal opportunity employer. We are committed to building an inclusive workplace and do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, genetic information, or any other legally protected status. We encourage candidates from all backgrounds to apply. If you need a reasonable accommodation during the application or interview process, please let us know.

✓100% covered health, dental, and vision insurance for employees (50% for dependents)

✓Generous PTO, including parental leave

✓401(k)

✓Company laptop and home-office stipend

✓Bi-annual company retreats

Location & Eligibility

Where is the job

Oakland, United States

Hybrid — some on-site time required

Who can apply

Listing Details

Posted: June 12, 2026
First seen: June 12, 2026
Last seen: June 13, 2026

Posting Health

Days active: 0
Repost count: 0
Trust Level: 62%
Scored at: June 12, 2026

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Instrumentl

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Backed by years of personal and professional experience in the nonprofit and academic arenas, our team came together to create the most comprehensive source of grant and funder data in the world, and designed it around the needs of our community.

Employees

Founded

2014

Domain

instrumentl.com

Jobs

View 23 jobs

View company profile

Salary

$108,000 – $120,000

per year

Apply now