Legal Executive Assistant (Disputes)- 3581711

Job Title: Legal Executive Assistant (Disputes)

Location: San Francisco, CA 94105

Salary/Payrate: $95K–$125K annually + bonus + excellent benefits

Work Environment: Hybrid (2 days WFH)

Term: Permanent / Fulltime

Bachelor’s degree required: No

• →Manage attorney workflow, projects, and deadlines to ensure timely and accurate completion of tasks
• →Serve as a primary liaison between attorneys, clients, and internal departments, handling communications with professionalism and sound judgment
• →Coordinate complex calendars, meetings, and travel arrangements, resolving scheduling conflicts and prioritizing competing demands
• →Oversee billing processes including prebills, approvals, and client invoicing coordination
• →Draft, proofread, and finalize legal documents, correspondence, and presentations
• →Maintain and organize electronic and physical filing systems within the firm’s document management system
• →Conduct research and compile materials for case preparation and executive briefings
• →Coordinate meetings, including logistics, agendas, and preparation of materials
• →Delegate tasks to support staff and monitor progress to ensure high-quality deliverables
• →Provide mentorship and guidance to junior administrative team members

• Minimum 5 years of administrative experience supporting senior-level professionals in a legal or corporate environment
• Strong understanding of legal terminology, procedures, and documentation
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with billing processes and time entry systems
• Exceptional organizational, communication, and multitasking skills

• Experience in a law firm environment supporting litigation or disputes practices
• Bachelor’s degree in a related field (preferred but not required)
• Familiarity with document management systems and legal technology tools