Office Manager & Executive Assistant, Spain

In this role you are much more than the first point of contact for our guests. You are a culture champion who understands that the environment you create is the heartbeat of the team, you bring creative ideas to keep our working environment positive, vibrant, and professional.

We are looking for an Office Manager & Executive Assistant to join our Madrid office, supporting a diverse team of 15 people. In this dual role, you will provide dedicated administrative support to both our Country Director and Location Design Director, while ensuring the day-to-day operations of the Madrid office run seamlessly.

Electric mobility is new territory for you? No problem! As part of your onboarding, you will participate in a series of exciting onboardings where you will learn everything important about electric mobility and fast charging infrastructure. We are looking forward to welcoming you to our innovative and rapidly growing company!

• You are the first impression of Fastned, welcoming visitors and new joiners with the warmth and energy that defines who we are.

• Independently organize and prioritize office tasks, ensuring day-to-day processes run smoothly and continuously identifying opportunities for improvement. 

• You take ownership of challenges that arise in the office environment, moving beyond immediate fixes to identify and implement long-term solutions.

•  Manage and coordinate agreements with third parties such as maintenance, safety, and other facility services. 

• Oversee the purchase and follow-up of office supplies, invoice tracking, and run the weekly office routine.

• Organise team trainings, outings, and events that people actually look forward to, handling everything from negotiating with suppliers to making sure the details are sorted.

• Support the director's in tasks like draft emails and prepare communications that are clear, sharp, and always on point.

• Handle expenses and keep the admin side of things tidy, so nothing slips.

• Handle the logistics of onsite meetings, from preparing presentations to making sure every guest feels welcome and has everything they need.

• Manage the director's calendar with a clear head — book appointments, set priorities, and make sure the right things get the right attention.

• Keep the director in the loop on what's urgent, what's coming, and what needs a follow-up, before they have to ask.